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About the Role

This role supports the finance, compliance, and operations functions of an investment advisory firm. It is ideal for a highly organized, technologically comfortable individual interested in improving administrative and accounting processes, including accounts payable, accounts receivable, financial documentation, and digitization efforts.

Responsibilities

• Process invoices and employee expense reports; match, batch, code, and enter accounts payable data into the accounting system.
• Maintain vendor files, reconcile vendor statements, and research or resolve discrepancies.
• Provide support during quarterly client billing cycles and record customer payments received by check or electronic transfer.
• Digitize, scan, index, and organize historical paper files.
• Assist with implementing and improving accounts payable and document-management procedures.
• Support reconciliations, process updates, and other ad hoc accounting or administrative projects.
• Communicate professionally and promptly with vendors and internal team members.
• Provide administrative and operational support across accounting, compliance, and operations while carefully handling confidential information.
• Maintain organized files, track requests, follow up on outstanding items, and help ensure timely completion of routine tasks.
• Provide backup front-office support, including phone coverage, scheduling, correspondence, visitor coordination, and special projects.

Requirements

• 3-5 years of experience providing general accounting or bookkeeping support.
• Working knowledge of basic accounting principles and accounts payable/accounts receivable processes.
• Familiarity with QuickBooks preferred.
• Strong organizational skills, exceptional attention to detail, and the ability to manage both paper records and digital workflows.
• Experience scanning, indexing, and organizing documents preferred.
• Ability to handle confidential information with discretion.
• Self-motivated, dependable, collaborative, and comfortable taking ownership of details.

Skills

• Financial services, investment management, or a registered investment adviser environment experience.
• Proficiency with Microsoft Office, QuickBooks, CRM platforms, and SharePoint.
• Comfort learning new systems and contributing to process-improvement initiatives.

Location

• New York City

Work Type

• Part-time
• Onsite

Experience Level

• 3-5 years

Salary/Compensations

• $28-$35 per hour

About the Company

• Our client is an established New York City-based investment advisory firm serving individual and institutional clients.