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About the Role

The People + Culture Administrator is responsible for accurate and timely administration of assigned payrolls and related processes, ensuring compliance with regulations. This role supports payroll data integrity, reporting, tax treatment, and employee record maintenance. Additionally, the administrator will manage the HRIS and partner on onboarding for a seamless new hire to payroll transition, utilizing strong analytical skills and attention to detail to resolve issues and support HR operations.

Responsibilities

Administer weekly and semi-monthly payroll processing, ensuring accuracy, timeliness, and compliance.
Audit payroll data, employee changes, earnings, deductions, tax setup, and system entries prior to payroll submission.
Research, reconcile, and resolve payroll discrepancies, retroactive adjustments, overpayments, underpayments, and employee payroll inquiries.
Partner with Paylocity to set up payroll operations in new states, including tax registration and reporting configuration.
Prepare and process manual checks, off-cycle payments, bonus payments, referral bonuses, service awards, and other special earnings.
Review, verify, and process payroll-related transactions based on documentation.
Administer wage garnishments, unemployment-related items, and other payroll-related compliance processes.
Verify and approve 401(k) deferral and loan feedback files and coordinate funding activities.
Complete payroll reconciliations and support month-end, quarter-end, and year-end payroll activities, including audit requests and reporting.
Prepare recurring and ad hoc payroll reports, analyze payroll data, and identify trends or opportunities for process improvement.
Serve as a key player in the administration and optimization of the HRIS, auditing employee, pay, and organizational records.
Support HRIS configuration, workflow improvements, reporting, and system updates.
Partner with vendors and internal teams to troubleshoot HRIS issues, test updates, and ensure the HRIS supports business needs.
Verify new hire setup in Paylocity for accurate entry of tax elections, direct deposit, and deductions.
Partner with the People + Culture Coordinator on the handoff between onboarding paperwork and payroll setup.
Train new employees on how to use Paylocity during new hire orientation.
Partner with HR, Finance, and operational leaders on payroll actions requiring cross-department coordination.
Work with payroll vendors to research and resolve tax notices and payroll processing exceptions.
Identify opportunities to strengthen payroll controls.
Maintain confidentiality of sensitive employee, compensation, and organizational information.
Provide high-quality internal customer service and support special projects and other payroll and HR-related duties.

Requirements

Minimum 3 years of progressively responsible payroll administration or payroll processing experience.
Experience processing multi-state payroll in an in-house or hybrid payroll environment.
Experience with Paylocity preferred; experience with other payroll and HRIS platforms will also be considered.
Experience supporting or administering an HRIS preferred.
Experience supporting payroll for an employer with 500 or more employees preferred.
Demonstrated experience with payroll audits, reconciliations, reporting, and issue resolution preferred.
Advanced working knowledge of Microsoft Office, especially Excel.
Strong math aptitude and high level of accuracy in data entry, review, and proofreading.
Demonstrated ability to handle sensitive information with professionalism and discretion.
Computer, telephone, calculator, photocopier/scanner/fax (all in one) required.
Strong knowledge of payroll practices, payroll controls, and applicable wage and hour requirements.
Analytical mindset with the ability to work comfortably with numbers, reconciliations, and data review.
Strong problem-solving skills with the ability to research issues and recommend practical solutions.
Excellent organizational, time management, and multi-tasking skills with the ability to meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Excellent verbal and written communication skills and ability to work effectively with employees at all levels.
Ability to work independently while also collaborating effectively across teams.
Adaptability and flexibility in response to changing priorities and business needs.
Strong customer service orientation and professional judgment.
Light work that may require walking, stooping, crouching, and lifting up to 10-15 pounds on occasion.
Must be able to sit for extended periods of time.
Flexibility for occasional travel for conference, training, or regional meetings when scheduled.

Skills

Payroll Administration
Payroll Processing
HRIS Administration
Onboarding Support
Data Auditing
Reconciliation
Reporting
Issue Resolution
Microsoft Office (Excel)
Customer Service
Communication Skills
Organizational Skills
Time Management
Multi-tasking
Attention to Detail
Problem-Solving
Analytical Skills

Experience Level

Minimum 3 years of progressively responsible payroll administration or payroll processing experience

Education Level

High School Diploma or GED required
Associate's or Bachelor's degree in Business, Accounting, Human Resources, or related field preferred
Equivalent combination of education and relevant payroll experience will be considered