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About the Role
The purpose of this Administrative Specialist position is to serve as a front desk receptionist providing information and assistance to the recreation center visitors and completing administrative tasks as needed.
Responsibilities
- Greets visitors, handles their inquiries, and directs them to the appropriate person.
- Answers multi-line telephones, or two-way radios and directs calls or takes messages.
- Maintains office supply inventories by placing orders.
- Schedules and coordinates meetings.
- Distributes, disperses, and reconciles petty cash requests.
- Types letters, memos, forms and other correspondence.
- Picks up, sorts and delivers mail to appropriate person.
- Files and retrieves documents, records and reports.
- Maintains records, enters data and retrieves data as needed.
- Analyzes and interprets data and prepares reports.
Requirements
- Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
- Education and or experience will substitute for the minimum qualifications.
- Ability to travel to more than one work location.
- Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.
Skills
- Knowledge of applicable processes, techniques and method
- Knowledge of city practices, policy and procedures
- Skill in oral and written communications
- Skill in using computers and related software
- Skill in handling multiple tasks and prioritizing
- Skill in data analysis and problem solving
- Skill in planning and organizing
- Ability to work with frequent interruptions and changes in priorities
- Ability to establish and maintain good working relationships with city employees and the public
- Ability to fluently communicate (reading, writing, speaking) in English and Spanish
- Experience with Microsoft Office including Word, Excel, Outlook and Teams
- Experience using RecTrac or similar registration software for tracking, record keeping and file maintenance
Location
- Givens Recreation Center
- 3811 E 12th Street, #1936
- Austin, TX 78721
Work Type
- 40 hrs. per week schedule
- Variable
Experience Level
- Three (3) years of experience in general clerical/secretarial experience
- Administrative experience including responding to public inquiries, providing general center information, and assisting and directing visitors.
- Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, email and chat.
- Experience using payroll software to perform payroll and timekeeping functions including entering, auditing, and reconciling employee time sheets.
- Experience with cash handling, including point of sale (POS).
- Experience with reviewing, tracking, and preparing financial documents.
Education Level
- Graduation from an accredited high school or equivalent
Salary/Compensations
- $22.05 - $24.26 per hour.
Benefits
- medical
- paid leave time
- a great retirement plan
- training opportunities
About the Company
- The City of Austin Parks and Recreation (APR) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community.
- At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities.
- As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.
- Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
- Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
- Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
- Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
- Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
- Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
- Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
- By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
Equal Opportunity
- The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.
- In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
- City of Austin is committed to compliance with the Americans with Disabilities Act.
- If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.