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About the Role

We are seeking an exceptional Lifestyle Operations Manager to support a busy entrepreneur and family with personal logistics, travel, calendar, inbox, household coordination, and daily life operations. This is a high-trust, practical, in-person role focused on removing decisions, admin, and friction to allow the principal to focus on business, family, and high-value work.

Responsibilities

• Manage daily logistics and priorities.
• Remove unnecessary decisions from the principal’s day.
• Handle errands, bookings, reservations, purchases, and returns.
• Coordinate appointments, suppliers, deliveries, and services.
• Ensure practical issues are solved before they become problems.
• Create systems, checklists, and routines to streamline life.
• Conduct daily check-ins with the principal to review priorities and decisions.
• Manage and protect the calendar.
• Schedule meetings, calls, and personal appointments.
• Filter emails and escalate critical items.
• Draft replies and respond on behalf of the principal as trust is established.
• Manage selected communication channels after trust is built.
• Reduce noise, unnecessary communication, and low-value decisions.
• Follow up to ensure tasks are completed.
• Book flights, hotels, transport, and restaurants for travel.
• Create itineraries and travel plans.
• Coordinate luggage, packing lists, and travel preparation.
• Travel ahead or alongside the principal to ensure readiness.
• Verify hotel arrangements, rooms, transport, food, gym access, and local logistics.
• Resolve issues prior to arrival.
• Ensure travel is seamless and low-friction.
• Coordinate with household staff and external providers.
• Ensure the home is prepared and functioning smoothly.
• Manage repairs, suppliers, maintenance, and deliveries.
• Coordinate laundry, dry cleaning, car-related tasks, and other practical matters.
• Ensure groceries and essential household items are stocked.
• Coordinate food, meals, restaurant bookings, and deliveries.
• Assist practically with food preparation when needed.
• Support family logistics as relevant.
• Coordinate groceries and meals.
• Understand dietary preferences.
• Book restaurants aligned with preferences.
• Coordinate with household staff on food preparation.
• Manage health-related appointments (doctors, dentists, physio, etc.).
• Help maintain routines during travel.
• Handle Portuguese bureaucracy and appointments.
• Communicate with local suppliers, service providers, and authorities.
• Book and manage local services.
• Assist with forms, appointments, car-related admin, schools, and other local logistics.
• Translate or clarify Portuguese communication.

Requirements

• Fluent Portuguese.
• Strong English.
• Based near Lisbon / Cascais / Oeiras.
• Able to work in person.
• Able and willing to travel.
• Strong organizational skills.
• Excellent discretion and confidentiality.
• Comfortable with both executive-level tasks and practical lifestyle tasks.
• Strong problem-solving ability.
• Valid driving licence preferred.
• Experience as a private PA, EA, lifestyle manager, family office assistant or luxury concierge preferred.
• Experience supporting entrepreneurs, founders, executives or high-net-worth families preferred.
• Experience with travel planning and household coordination preferred.
• Experience managing inboxes, calendars and suppliers preferred.
• Strong local knowledge of Portugal preferred.
• Legally able to work in Portugal.

Skills

• Calendar management
• Inbox management
• Travel logistics
• Errands
• Restaurant bookings
• Food coordination
• Portuguese administration
• Packing support
• Household staff coordination
• External provider management
• Problem-solving
• Communication
• Organization
• Discretion
• Trustworthiness
• Proactiveness
• Service-mindedness
• Flexibility
• Attention to detail

Location

• Lisbon / Cascais / Oeiras area, Portugal

Work Type

• Full-time
• Highly in-person
• Flexible
• Regular travel

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• Competitive and based on experience, capability and fit.

Benefits

• Opportunity to build a long-term, trusted role with significant responsibility and variety.

About the Company

• This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action.
• The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible.
• The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.

Equal Opportunity

• Not specified