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About the Role

We are seeking an exceptional Personal Assistant to support a busy entrepreneur and family with personal logistics, travel, calendar, inbox, household coordination, and daily life operations. This is a high-trust, practical, in-person role focused on removing decisions, administration, and friction so the principal can focus on business, family, and high-value work. The ideal candidate is proactive, discreet, service-minded, and highly organized.

Responsibilities

Manage daily logistics and priorities.
Remove unnecessary decisions from the principal’s day.
Handle errands, bookings, reservations, purchases, and returns.
Coordinate appointments, suppliers, deliveries, and services.
Ensure practical issues are solved before they become problems.
Create systems, checklists, and routines to streamline life.
Conduct daily check-ins with the principal to review priorities and decisions.
Manage and protect the calendar.
Schedule meetings, calls, and personal appointments.
Filter emails and escalate critical items.
Draft replies and respond on behalf of the principal as appropriate.
Manage selected communication channels after trust is established.
Reduce communication noise and low-value decisions.
Follow up to ensure nothing is missed.
Book flights, hotels, transport, and restaurants.
Create itineraries and travel plans.
Coordinate luggage, packing lists, and practical travel preparation.
Travel ahead or alongside the principal to ensure readiness.
Verify hotel arrangements, rooms, transport, food, gym access, and local logistics.
Solve issues before arrival.
Ensure travel is seamless and low-friction.
Coordinate with household staff and external providers.
Ensure the home is prepared and functioning smoothly.
Manage repairs, suppliers, maintenance, and deliveries.
Coordinate laundry, dry cleaning, car-related tasks, and other practical matters.
Ensure groceries and key household items are stocked.
Coordinate food, meals, restaurant bookings, and delivery.
Provide practical assistance with food preparation when needed.
Support family logistics.
Coordinate groceries and meals.
Understand dietary preferences.
Book restaurants aligned with preferences.
Coordinate with household staff on food preparation.
Manage health-related appointments (doctors, dentists, physio, etc.).
Help maintain routines during travel.
Handle Portuguese bureaucracy and appointments.
Communicate with local suppliers, service providers, and authorities.
Book and manage local services.
Assist with forms, appointments, car-related administration, schools, and other local logistics.
Translate or clarify Portuguese communication.

Requirements

Fluent Portuguese.
Strong English.
Based near Lisbon / Cascais / Oeiras.
Able to work in person.
Able and willing to travel.
Strong organizational skills.
Excellent discretion and confidentiality.
Comfortable with both executive-level tasks and practical lifestyle tasks.
Strong problem-solving ability.
Valid driving licence preferred.
Legally able to work in Portugal.

Skills

Calendar management
Inbox management
Travel logistics
Errand running
Restaurant bookings
Food coordination
Portuguese administration
Packing support
Household coordination
Liaising with household staff
Liaising with external providers
System creation
Checklist creation
Routine establishment
Communication filtering
Drafting replies
Travel itinerary creation
Problem-solving
Anticipating needs
Discretion
Trustworthiness
Calmness under pressure
Proactiveness
Service-mindedness
Attention to detail
Flexibility
Professionalism
Comfort with family environments
Respectful pushback
Adaptability to luxury and everyday environments
Independent decision-making
Local knowledge of Portugal

Location

Lisbon
Cascais
Oeiras

Work Type

Full-time
Highly in-person
Flexible
Regular travel
Occasional evening or weekend flexibility

Experience Level

Experience as a private PA
Experience as an Executive Assistant
Experience as a Lifestyle Manager
Experience as a family office assistant
Experience in luxury hospitality / concierge
Experience as a high-end household manager
Experience as a travel coordinator
Experience supporting entrepreneurs
Experience supporting founders
Experience supporting executives
Experience supporting high-net-worth families

About the Company

This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action.
The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible.
The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.