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About the Role

We are seeking an exceptional House Manager to support a busy entrepreneur and family with personal logistics, travel, calendar, inbox, household coordination, and daily life operations. This high-trust, practical, in-person role focuses on removing decisions, admin, and friction so the principal can focus on business, family, and high-value work. The ideal candidate is proactive, discreet, service-minded, and highly organized, comfortable managing everything from calendars and inboxes to travel, errands, and household staff.

Responsibilities

• Manage daily logistics and priorities, removing unnecessary decisions from the principal’s day.
• Handle errands, bookings, reservations, purchases, and returns.
• Coordinate appointments, suppliers, deliveries, and services.
• Ensure practical issues are solved before they become problems.
• Create systems, checklists, and routines to streamline daily life.
• Conduct daily check-ins with the principal to review priorities and decisions.
• Manage and protect the principal's calendar, scheduling meetings and appointments.
• Filter emails, escalating only critical items and drafting replies.
• Manage selected communication channels and reduce unnecessary communication.
• Ensure follow-ups are completed so nothing is missed.
• Book flights, hotels, transport, and restaurants for travel.
• Create detailed itineraries and travel plans.
• Coordinate luggage, packing lists, and practical travel preparation.
• Travel ahead or alongside the principal to ensure arrangements are in place.
• Verify hotel arrangements, rooms, transport, food, gym access, and local logistics.
• Coordinate with household staff and external providers.
• Ensure the home is prepared and functioning smoothly.
• Manage repairs, suppliers, maintenance, and deliveries.
• Coordinate laundry, dry cleaning, car-related tasks, and other practical matters.
• Ensure groceries and key household items are stocked.
• Coordinate food, meals, restaurant bookings, and delivery.
• Assist practically with food preparation when needed.
• Support family logistics.
• Coordinate groceries and meals, understanding dietary preferences.
• Book restaurants that align with preferences.
• Coordinate with household staff on food preparation.
• Manage health-related appointments (doctors, dentists, physio).
• Assist in maintaining routines during travel.
• Handle Portuguese bureaucracy and appointments.
• Liaise with local suppliers, service providers, and authorities.
• Book and manage local services.
• Assist with forms, appointments, car-related admin, schools, and other local logistics.
• Translate or clarify Portuguese communication.

Requirements

• Fluent Portuguese.
• Strong English.
• Based near Lisbon / Cascais / Oeiras.
• Able to work in person.
• Able and willing to travel.
• Strong organizational skills.
• Excellent discretion and confidentiality.
• Comfortable with both executive-level tasks and practical lifestyle tasks.
• Strong problem-solving ability.
• Valid driving licence preferred.
• Legally able to work in Portugal.

Skills

• Calendar management
• Inbox management
• Travel logistics
• Errand running
• Restaurant bookings
• Food coordination
• Portuguese administration
• Packing support
• Household staff coordination
• External provider management
• System creation
• Checklist creation
• Routine establishment
• Communication filtering
• Drafting replies
• Travel itinerary creation
• Luggage coordination
• Hotel arrangement verification
• Grocery stocking
• Meal coordination
• Dietary preference understanding
• Health appointment management
• Bureaucracy handling
• Local service booking
• Form completion
• Translation

Location

• Lisbon / Cascais / Oeiras area, Portugal

Work Type

• Full-time
• Highly in-person
• Flexible
• Regular travel

Experience Level

• Experience as a private PA
• Experience as an Executive Assistant
• Experience as a Lifestyle Manager
• Experience as a Family office assistant
• Experience in Luxury hospitality / concierge
• Experience as a High-end household manager
• Experience as a Travel coordinator
• Experience supporting entrepreneurs
• Experience supporting founders
• Experience supporting executives
• Experience supporting high-net-worth families

About the Company

• This role supports a busy entrepreneur and family.