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About the Role

We are seeking an exceptional Household Manager to support a busy entrepreneur and family with personal logistics, travel, calendar, inbox, household coordination, and daily life operations. This is a high-trust, practical, in-person role focused on removing administrative and logistical burdens so the principal can focus on business, family, and high-value work. The ideal candidate is proactive, discreet, service-minded, and highly organized.

Responsibilities

Manage daily logistics and priorities, removing unnecessary decisions from the principal’s day.
Handle errands, bookings, reservations, purchases, and returns.
Coordinate appointments, suppliers, deliveries, and services.
Ensure practical issues are solved before they become problems.
Create systems, checklists, and routines to streamline daily life.
Conduct daily check-ins with the principal to review priorities and decisions.
Manage and protect the principal's calendar, scheduling meetings and appointments.
Filter emails, escalating only critical items and drafting replies.
Manage selected communication channels and reduce unnecessary communication.
Ensure follow-up on all matters to prevent anything from being overlooked.
Book flights, hotels, transport, and restaurants for travel.
Create detailed itineraries and travel plans.
Coordinate luggage, packing lists, and practical travel preparation.
Travel ahead or alongside the principal to ensure seamless arrangements.
Coordinate with household staff and external providers.
Ensure the home is prepared and functioning smoothly.
Manage repairs, maintenance, and deliveries.
Coordinate laundry, dry cleaning, car-related tasks, and other practical matters.
Ensure groceries and key household items are stocked.
Coordinate food, meals, and restaurant bookings.
Assist with food preparation and meal needs when necessary.
Support family logistics as needed.
Coordinate groceries and meals, understanding dietary preferences.
Book restaurants that align with preferences.
Coordinate with household staff on food preparation.
Manage health-related appointments (doctors, dentists, physio).
Assist in maintaining routines during travel.
Handle Portuguese bureaucracy and appointments.
Liaise with local suppliers, service providers, and authorities.
Book and manage local services.
Assist with forms, car-related administration, school-related logistics, and other local tasks.
Translate or clarify Portuguese communication as needed.

Requirements

Fluent Portuguese.
Strong English.
Based near Lisbon / Cascais / Oeiras.
Able to work in person.
Able and willing to travel.
Strong organizational skills.
Excellent discretion and confidentiality.
Comfortable with both executive-level tasks and practical lifestyle tasks.
Strong problem-solving ability.
Valid driving licence preferred.
Legally able to work in Portugal.

Skills

Calendar management
Inbox management
Travel logistics
Errands
Restaurant bookings
Food coordination
Portuguese administration
Packing support
Household staff coordination
External provider coordination
Problem-solving
Communication management
Discretion
Trustworthiness
Proactiveness
Service-mindedness
Organization
Attention to detail
Flexibility
Local knowledge of Portugal

Location

Lisbon / Cascais / Oeiras area, Portugal

Work Type

Full-time
Highly in-person
Flexible
Regular travel

Experience Level

Experience as a private PA
Experience as an Executive Assistant
Experience as a Lifestyle Manager
Experience as a Family office assistant
Experience in luxury hospitality / concierge
Experience as a high-end household manager
Experience as a travel coordinator
Experience supporting entrepreneurs
Experience supporting founders
Experience supporting executives
Experience supporting high-net-worth families

Salary/Compensations

Compensation will be competitive and based on experience, capability and fit.

About the Company

This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action.
The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible.
The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.