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About the Role

We are seeking an exceptional Household Coordinator to support a busy entrepreneur and family with personal logistics, travel, calendar, inbox, household coordination, and daily life operations. This is a high-trust, practical, in-person role focused on removing decisions, admin, and friction so the principal can focus on business, family, health, and high-value work.

Responsibilities

• Manage daily logistics and priorities
• Remove unnecessary decisions from the principal’s day
• Handle errands, bookings, reservations, purchases, and returns
• Coordinate appointments, suppliers, deliveries, and services
• Ensure practical issues are solved before they become problems
• Create systems, checklists, and routines for a smoother life
• Conduct daily check-ins with the principal to review priorities and decisions
• Manage and protect the calendar
• Schedule meetings, calls, and personal appointments
• Filter emails and escalate critical items
• Draft replies and respond on behalf of the principal as appropriate
• Manage selected communication channels
• Reduce noise, unnecessary communication, and low-value decisions
• Follow up to ensure nothing falls through the cracks
• Book flights, hotels, transport, and restaurants
• Create itineraries and travel plans
• Coordinate luggage, packing lists, and travel preparation
• Travel ahead or alongside the principal to ensure readiness
• Verify hotel arrangements, rooms, transport, food, gym access, and local logistics
• Solve issues before arrival
• Ensure travel is seamless and low-friction
• Coordinate with household staff and external providers
• Ensure the home is prepared and functioning smoothly
• Manage repairs, suppliers, maintenance, and deliveries
• Coordinate laundry, dry cleaning, car-related tasks, and other practical matters
• Ensure groceries and key household items are stocked
• Coordinate food, meals, restaurant bookings, and delivery
• Assist practically with food preparation when needed
• Support family logistics
• Coordinate groceries and meals
• Understand dietary preferences
• Book restaurants that fit preferences
• Coordinate with household staff on food preparation
• Manage health-related appointments (doctors, dentists, physio, etc.)
• Assist in maintaining routines during travel
• Handle Portuguese bureaucracy and appointments
• Communicate with local suppliers, service providers, and authorities
• Book and manage local services
• Assist with forms, appointments, car-related admin, schools, and other local logistics
• Translate or clarify Portuguese communication

Requirements

• Fluent Portuguese
• Strong English
• Based near Lisbon / Cascais / Oeiras
• Able to work in person
• Able and willing to travel
• Strong organisational skills
• Excellent discretion and confidentiality
• Comfortable with both executive-level tasks and practical lifestyle tasks
• Strong problem-solving ability
• Valid driving licence preferred
• Experience as a private PA, EA, lifestyle manager, family office assistant or luxury concierge preferred
• Experience supporting entrepreneurs, founders, executives or high-net-worth families preferred
• Experience with travel planning and household coordination preferred
• Experience managing inboxes, calendars and suppliers preferred
• Strong local knowledge of Portugal preferred
• Legally able to work in Portugal

Skills

• Calendar management
• Inbox management
• Travel logistics
• Errands
• Restaurant bookings
• Food coordination
• Portuguese administration
• Packing support
• Household staff coordination
• External provider coordination
• Problem-solving
• Communication
• Discretion
• Organization
• Proactiveness
• Service-mindedness
• Flexibility
• Attention to detail
• Calmness under pressure
• Professionalism
• Adaptability

Location

• Lisbon / Cascais / Oeiras area, Portugal

Work Type

• Full-time
• Highly in-person
• Flexible
• Regular travel

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• Competitive and based on experience, capability and fit

Benefits

• Opportunity to build a long-term, trusted role with significant responsibility and variety

About the Company

• We are looking for an exceptional Household Coordinator to support a busy entrepreneur and family across personal logistics, travel, calendar, inbox, household coordination and daily life operations.
• This is not a traditional office-based assistant role. It is a high-trust, highly practical, in-person role for someone who enjoys creating order around a fast-moving principal and family life.
• The core mission is simple: Remove decisions, admin, logistics, friction and unnecessary communication so the principal can focus on business, family, health and high-value work.
• The ideal person is proactive, discreet, service-minded, highly organised and comfortable doing everything from calendar and inbox management to travel logistics, errands, restaurant bookings, food coordination, Portuguese admin, packing support during travel, and working with household staff and external providers.
• This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action.
• The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible.
• The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.

Equal Opportunity

• Not specified