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About the Role
This is a high-trust, practical, and in-person role supporting a busy entrepreneur and their family. The core mission is to remove friction, administrative burdens, and unnecessary decisions from the principal's life, allowing them to focus on high-value work and family. The role requires a blend of executive-level administrative support and hands-on lifestyle management.
Responsibilities
- Manage daily logistics, priorities, and personal operating systems
- Handle errands, bookings, reservations, purchases, and returns
- Coordinate appointments, suppliers, deliveries, and services
- Create systems, checklists, and routines to improve efficiency
- Conduct daily check-ins with the principal to review priorities and open loops
- Manage and protect the calendar and communication channels
- Filter emails and draft replies on behalf of the principal
- Plan and coordinate travel, including flights, hotels, and itineraries
- Travel with or ahead of the principal to ensure seamless logistics
- Coordinate with household staff and external providers
- Manage household repairs, maintenance, and grocery stocking
- Coordinate food, meals, and restaurant bookings
- Manage health-related appointments and maintain routines
- Handle Portuguese bureaucracy, local administration, and service providers
Requirements
- Fluent in Portuguese
- Strong English language skills
- Based near Lisbon, Cascais, or Oeiras
- Legally able to work in Portugal
- Able to work in-person and travel as required
- Strong organizational and problem-solving skills
- High level of discretion and confidentiality
- Valid driving licence preferred
Skills
- Calendar management
- Inbox management
- Travel logistics
- Household coordination
- Portuguese administrative support
- Proactive decision-making
- Communication filtering
- Supplier management
Location
- Lisbon, Portugal
- Cascais, Portugal
- Oeiras, Portugal
Work Type
- Full-time
- Highly in-person
- Flexible
Experience Level
- Experience as a private PA, EA, lifestyle manager, family office assistant, or luxury concierge preferred
- Experience supporting entrepreneurs, founders, executives, or high-net-worth families preferred
Salary/Compensations
- Competitive and based on experience, capability, and fit