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About the Role

This role supports legal and finance functions, offering an opportunity to gain experience in the telecommunication industry and learn about finance and legal team operations. Daily tasks vary based on team needs, ranging from preparing board minutes and arranging document signings to coordinating couriers. The position involves supporting the migration, review, and remediation of company secretarial records into a new governance management system, taking ownership of daily record management, identifying gaps and risks, and coordinating with stakeholders and external legal advisors.

Responsibilities

Clear historic backlog of unscanned Treasury documents and organize on the Treasury drive.
Organize Treasury post, review and scan documents, and ensure information is passed to relevant teams/individuals.
Prepare annual bank mandates and associated Board minutes using pre-approved templates.
Prepare bank letters on letterheaded paper for accounting closures/activity cancellations, arranging signatures and postings.
Gather requested information for KYC requests from banks, working with Company Secretary, Compliance, and Controllers.
Support with audit requests as needed.
Arrange for deposit of received cheques in line with the process.
Support the Treasury team with ad-hoc tasks.
Lead the upload, classification, and quality review of company secretarial and governance documents in the new system.
Review statutory records, entity information, registers, board and shareholder documentation for accuracy, completeness, and consistency.
Identify gaps, inconsistencies, and potential governance risks, maintaining clear issue trackers and recommended next steps.
Liaise with internal stakeholders, external legal advisers, and service providers to obtain outstanding documents and clarify requirements.
Support remediation of company records, including resolving missing information and improving document naming, structure, and control.
Provide structured progress updates, highlighting blockers, priorities, and areas requiring escalation.
Maintain company secretarial records accurately, securely, and confidentially, in line with governance expectations and data handling requirements.

Requirements

Practical company secretarial experience, ideally supporting entity management, statutory records, filings, or governance administration.
Good understanding of corporate records, statutory registers, board or shareholder documentation and the importance of strong governance controls.
Able to review large volumes of documents and data, identify gaps, spot inconsistencies, and follow through to resolution.
Confident working with legal, finance, HR, or external adviser stakeholders and able to communicate clearly on outstanding actions.
Discreet and professional when handling confidential corporate information.
Proactive and improvement-minded, with the confidence to suggest better ways to organize and maintain governance records.
All successful applicants will go through background screening.

Skills

Excellent organisational skills
Accuracy and attention to detail
Ability to work proactively and independently
Confident working with senior stakeholders
Clear written and spoken communication skills
Strong Microsoft Office skills, particularly Excel and Word
Ability to maintain trackers and handle structured data accurately
Highly organised, detail-focused
Comfortable managing competing priorities with limited supervision
GDPR understanding

Location

4 days in the office
Office locations

Work Type

Hybrid

Experience Level

Entry level

About the Company

EXA is a small and growing company with great offices in great locations.
We are committed to working in the location where we do our best work.
We believe the future includes everyone, and we are open to all applications to create an environment and culture that includes one and all.
We are a proud global community that wants to drive diversity of thought through our employees and culture.
We want you to come as you are and make yourself and EXA successful.

Equal Opportunity

We are committed to working in the location where we do our best work.
As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations.
Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all.
We are a proud global community, that wants to drive diversity of thought though our employees and culture.
We want you to come as you are and make yourself and EXA successful.
Due to the amount of applications, we may not be able to respond to all applicants.
If you do not hear from EXA in 3 weeks after applications, you have been unsuccessful.
All successful applicants will go through background screening.