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About the Role

Hawthorne Foundation Inc. is seeking a Coordinator of Facilities to oversee the installation, maintenance, and repair work at all Agency facilities, ensuring efficient and safe operations. This role involves managing maintenance teams, coordinating with external contractors, and ensuring compliance with safety regulations and agency policies.

Responsibilities

• Oversee the installation, maintenance, and repair work at all Agency facilities, ensuring that all systems operate efficiently and safely.
• Perform repair and maintenance work at all Agency facilities to minimize the need for outside contractors.
• Develop and implement maintenance schedules for regular inspections and repairs of equipment and facilities.
• Respond promptly to emergency maintenance requests and coordinate necessary repairs.
• Manage and lead a team of maintenance workers, providing training, support, and performance evaluations.
• Work with external contractors and vendors for specialized maintenance tasks and ensure compliance with safety standards.
• Order and maintain necessary supplies and equipment for maintenance operations.
• Ensure all maintenance work complies with safety regulations, including OSHA, OPWDD, NYSED, and Agency requirements.
• Maintain the maintenance work order system and respond to open work orders in a timely manner.
• Supervise fire and other emergency drills and schedule/oversee safety inspections at all Agency facilities.
• Make recommendations for improved facility operations and safety.
• Maintain updated policies and procedures for the Facilities department and ensure compliance.
• Ensure all facilities remain compliant with NYSED or OPWDD regulations and are audit-ready.
• Assist with the development of Agency-wide and site-specific Emergency Response Plans.
• Develop relationships with contractors and vendors and assist with the development of new contract agreements.
• Review IT help desk tickets to determine the need for collaboration between IT and Maintenance.
• Schedule weekly strategy meetings with the on-site IT technician to prioritize IT tickets and align workload.
• Meet at least monthly with the Executive Director, on-site IT Technician, and CFO to review IT projects and coordination with maintenance.
• Assume other additional responsibilities as assigned by the Executive Director.
• Participate in ongoing in-service training.
• Follow Hawthorne Foundation Inc. and all regulatory agency's policies and procedures.
• Ensure the safety and welfare of all staff and program participants.
• Be on call 24/7 for emergencies, including coming to Agency sites as needed.
• Serve on Agency committees, including Corporate Compliance and Quality Improvement.

Requirements

• Bachelor's Degree in Facilities Administration and/or three years’ experience in a related field.
• Strong understanding of plumbing, electrical systems, HVAC, and general building maintenance practices.
• Ability to manage construction projects in-house and by contractors.
• Sensitivity to the needs of people with disabilities.
• Ability to relate to employees of widely varying backgrounds.
• Computer literate.
• Valid Driver’s License.
• Must be able to cope with emotional and mental stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately.
• Must function independently, have personal integrity, and have flexibility and the ability to work effectively with other personnel.
• Must be in good general health and demonstrate emotional stability.

Skills

• Plumbing
• Electrical systems
• HVAC
• General building maintenance
• Construction project management
• Maintenance scheduling
• Emergency response
• Team management
• Vendor management
• Supply and equipment ordering
• Safety regulations compliance
• Work order system management
• Emergency drill supervision
• Policy and procedure development
• Regulatory compliance
• Emergency response planning
• Contract development
• IT help desk ticket review
• IT and Maintenance collaboration
• IT project review

Location

• Agency facilities

Work Type

• Full-time
• On call 24/7

Experience Level

• 3 years experience in related field

Education Level

• Bachelor's Degree

Salary/Compensations

• $1500 sign-on bonus ($750 on completion of 3 months, $750 on completion of 6 months)

Benefits

• Medical/Dental/Vision benefits
• Retirement plan
• Education incentives
• Life insurance/AD&D
• 403B plans
• Paid vacation, holiday & sick time for eligible employees

About the Company

• Hawthorne Foundation Inc. serves children and adults with autism and other developmental disabilities.
• Programs include educational, vocational, and life skills programs, parent training, recreational activities, and crisis intervention.
• Vision: To be a regional leader in advancing opportunities for individuals with autism and other developmental disabilities through innovative instruction and supports grounded in applied behavior analysis and person-centered practices.
• Mission: Advancing opportunities for people with autism and other developmental disabilities through person-centered, evidence-based practices that strengthen skills, promote autonomy, and support meaningful participation in their communities.