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About the Role

A renowned landscape architecture firm is seeking a highly organized, proactive Marketing Assistant to manage multiple priorities, meet deadlines, and support day-to-day administrative operations and marketing efforts. This position reports directly to the Managing Principal.

Responsibilities

• Review NDAs and Notices to Proceed (NTPs)
• Follow up with clients regarding scope questions
• Review project scope to confirm feasibility
• Assist in preparing RFP response materials
• Coordinate with subconsultants to obtain fee proposals and scopes of work
• Distribute RFPs to subconsultants
• Confirm proposal due dates with clients and coordinate interview and presentation materials
• Maintain and update the marketing database and collateral materials
• Set up new project records and additional service requests
• Support the Marketing Manager on public-sector RFPs
• Submit client and subconsultant contracts for legal review
• Coordinate communication between legal counsel, clients, and subconsultants
• Ensure contracts are finalized and ready for Principal signature
• Prepare and issue subconsultant agreements and track execution
• Prepare and issue additional service agreements and follow up as needed
• Track and confirm receipt of signed contracts for active projects
• Assist with coordination of project kick-off schedules

Requirements

• 1-2 years of administrative and/or marketing experience
• Strong organizational skills with the ability to manage multiple deadlines in a fast-paced, creative environment
• Self-starter with a proactive, resourceful approach and strong attention to detail

Skills

• Proficiency in Microsoft Office
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, Acrobat)

Location

• Downtown Los Angeles

Work Type

• Full-time

Experience Level

• 1-2 years

Education Level

• Bachelors degree in Liberal Arts or related field with strong writing skills required

Salary/Compensations

• $60,000 – $75,000 annually

Benefits

• Health insurance
• Dental insurance
• Long-term disability insurance
• 401(k)
• Profit sharing
• Performance-based bonuses

About the Company

• Renowned landscape architecture firm with studios in Southern and Northern California, Texas, New York, and Shanghai.
• Company of leading designers, planners, and professionals.