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About the Role

As a Media Cost Administrator on the Finance team, you will manage the financial operations supporting media investments, ensuring accurate and transparent media billing. Your work will build confidence across the agency by maintaining financial integrity and enabling intentional decision-making for long-term success.

Responsibilities

• Administer and reconcile media costs and vendor invoices across Search, Social, Programmatic, Paid Search, and other paid media channels.
• Process monthly media billing accurately and efficiently using NetSuite and internal planning and purchasing systems.
• Review vendor invoices to ensure alignment with approved media plans, purchase orders, and campaign execution.
• Investigate and resolve billing discrepancies by partnering with internal teams and external vendors.
• Maintain accurate billing records and ensure all financial documentation is complete and audit-ready.
• Track outstanding invoices and proactively follow up with vendors to ensure timely receipt and payment.
• Maintain Excel-based billing trackers, reconciliation reports, and supporting financial records.
• Support month-end close activities, invoice processing, document management, and record retention.
• Assist with EDI invoicing processes and ensure billing data is complete and accurate.
• Partner closely with Media, Client Services, Operations, Finance, and vendor partners to ensure accurate billing and reconciliation.
• Support agency billing initiatives and cross-functional process improvements.
• Identify opportunities to improve workflows, strengthen financial controls, and increase operational efficiency.
• Contribute ideas that simplify financial processes while maintaining accuracy and accountability.

Requirements

• 1+ year of accounting, billing, media finance, or related experience, preferably within a media agency, advertising, or marketing environment.
• Understanding of digital media billing across Search, Social, Programmatic, Paid Media, and related advertising channels.
• Experience working in NetSuite, including billing, reconciliation, and financial record management.
• Advanced Microsoft Excel skills with experience organizing, reconciling, and analyzing financial data.
• Experience managing high volumes of vendor invoices and financial documentation.
• Familiarity with EDI invoicing systems is preferred.
• Experience with QuickBooks is a plus.
• Ability to think critically and solve problems with sound financial judgment.
• Exceptional attention to detail and accuracy.
• Ability to prioritize effectively while managing multiple deadlines in a fast-paced environment.
• Ability to communicate clearly and professionally with teammates, stakeholders, and vendor partners.
• Ability to build collaborative relationships across departments through trust, responsiveness, and accountability.
• Ability to learn quickly, embrace feedback, and continuously seek opportunities to improve processes and efficiency.
• Must be authorized to work in the United States for any employer.
• Candidates must reside in and be able to commute to the Irvington office three days per week.

Skills

• NetSuite
• Microsoft Excel
• EDI invoicing
• QuickBooks
• Search media billing
• Social media billing
• Programmatic media billing
• Paid media billing
• Financial record management
• Billing reconciliation
• Vendor invoice management
• Financial analysis

Location

• Irvington, New York

Work Type

• Hybrid
• In-office

Experience Level

• 1+ year experience

Salary/Compensations

• $XX,XXX to $XX,XXX

Benefits

• Flexible Paid Time Off
• Comprehensive Medical, Dental, and Vision plans
• Competitive Parental Leave
• Mental health support
• Annual agency contribution to 401(k)
• Flexible Spending Accounts (FSAs) and Healthcare FSA
• Commuter benefits and corporate discounts
• Carrot Fertility and family-building support
• Employee Assistance Program (EAP)
• Casual work environment, team building, and agency social events

About the Company

• Attention Arc is a media agency focused on intention, combining deliberate media craft with technology. We build trusted partnerships to ensure decisions align with client goals. With 160 people across four offices, we are large enough to support major brands but nimble enough to move quickly. Our culture is shaped by values: All In, No Sidelines, Move With Curiosity, and Truth With Heart. We are human-led, AI-accelerated, and purpose-driven, aiming to restore intention to media.
• Our values include: All In – showing up with intensity and ownership. No Sidelines – collaborating without ego or boundaries. Move With Curiosity – asking why, exploring boldly, and learning fast. Truth With Heart – communicating with honesty and empathy.

Equal Opportunity

• At Attention Arc, we believe people do their best work when they feel they belong. Inclusion is about creating an environment where people feel seen, supported, and comfortable showing up as themselves. We value different lived experiences and perspectives because they strengthen our work, our teams, and our culture. We intentionally create opportunities for every team member to contribute, grow, and make an impact through collaboration, curiosity, and shared ownership. We are committed to building an agency where everyone has a genuine seat at the table and is trusted to step in, share ideas, and contribute. When people feel heard, respected, and empowered to bring their authentic selves to work, we build stronger teams, better thinking, and better outcomes. Because when people thrive, we all move forward together.