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About the Role

As a Workplace & Recruiting Operations Specialist on the People & Talent team, you will help build the operational foundation behind Rillet’s growth. You will own the day-to-day experience of our NYC office, candidate coordination, recruiting operations, and new-hire onboarding. This is a role for a high-ownership operator who can independently turn ambiguity into action.

Responsibilities

• Own the day-to-day experience of our NYC office, including candidate visits, new-hire first days, team lunches, events, supplies, and the details that make the workplace organized, welcoming, and high-energy.
• Run core recruiting operations, including interview scheduling, candidate communication, job postings, ATS workflows, funnel hygiene, and coordination across recruiters and hiring managers.
• Drive onboarding and offboarding from start to finish, partnering with People Operations and IT to ensure every detail is handled accurately and on time.
• Support essential People Operations work, including I-9s, employment verifications, HRIS updates, leave administration, compliance tasks, and time-sensitive employee requests.
• Turn repetitive or unclear work into scalable systems through stronger documentation, practical AI automations, templates, workflows, and integrations across the People and Talent stack.

Requirements

• You have three to five years of experience in recruiting operations, people operations, business operations, workplace operations, office management, or a similarly operational role.
• You are highly organized and can manage multiple priorities with speed, accuracy, and strong attention to detail.
• You take ownership, act without waiting for perfect instructions, and consistently close the loop.
• You are comfortable with ambiguity and can turn unclear problems into practical next steps.
• You communicate clearly, keep stakeholders informed, and document processes so others can move faster.
• You are resourceful, curious, and excited to grow into broader responsibility as Rillet scales.
• Experience with Ashby or another modern ATS is preferred.
• Experience with Rippling, Justworks, AI-powered automation, or an early-stage startup is a plus.

Skills

• Ashby or another modern ATS
• Rippling
• Justworks
• AI-powered automation

Location

• NYC

Work Type

• Highly in-person
• In the office Tuesday through Thursday
• Work in person four to five days most weeks

Experience Level

• Three to five years of experience

Salary/Compensations

• $100,000-$125,000

Benefits

• Target equity
• Top-tier health and dental insurance, premiums partially or fully covered for you, plus 90% coverage for dependents
• Flexible PTO
• 9 company-wide holidays

About the Company

• Rillet serves accounting and finance teams with an AI-native ERP that can drive a zero-day close.
• Rillet has raised $100M from leading investors (including Sequoia, a16z, Iconiq, Oak HC/FT, and First Round).
• Rillet’s pace is not for everyone. Intelligence is table stakes. To succeed here, you need extreme speed, agency, and flexibility.
• Successful Rilleteers do not wait for assignments. They internalize a mission, design a strategy, and bring back results that are better, faster, and more creative than a manager could have asked for.
• Work revolves around our customers. Successful Rilleteers are energized by delivering the most important things, even those that weren’t in the original plan.
• In this role, you do not need to be an accountant. But you do need to appreciate the value that our customers can create for their own company when we equip them with the perfect financial tools.
• Successful Rilleteers love powering the financial core of the world’s fastest-growing companies.

Equal Opportunity

• Rillet is committed to recruiting and retaining exceptional talent from diverse backgrounds while ensuring pay equity across our team.