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About the Role

Agicap is seeking a dedicated individual to manage office operations, enhance employee experience, and provide administrative support within our Berlin office. This role is crucial for ensuring the smooth functioning of our workspace and fostering a positive environment for our team.

Responsibilities

• Ensure the smooth day-to-day running of the office, including supplies, equipment, maintenance, and badge access.
• Act as the main point of contact with the space provider (coworking / landlord).
• Ensure compliance with fire safety and local regulatory obligations.
• Monitor office occupancy trends and anticipate future space needs.
• Manage relationships with building- and equipment-related vendors.
• Ensure the office quality meets Agicap's standards.
• Organize team events and initiatives to foster cohesion and employee engagement.
• Manage employee services such as snacks, drinks, and amenities.
• Serve as the local point of contact for the German team's needs and feedback.
• Prepare for new joiners, including workstations, equipment, and welcome packs.
• Support departing employees with administrative and logistical offboarding.
• Provide first-level support on administrative matters, including supplier contracts, invoices, and expense reports.
• Assist in monitoring local legal obligations in coordination with headquarters' teams.
• Provide regular reporting on activities and ongoing topics to management.
• Participate in Office Management team meetings and contribute to sharing best practices.
• Monitor the Berlin office's operating budget.

Requirements

• Proven experience in a similar role (office management, administrative coordination, facilities) within an international environment.
• Strong sense of organization, autonomy, and rigor.
• Ability to manage a wide range of information.
• Good interpersonal skills and a service-oriented mindset.
• Ability to work effectively in a multicultural environment.
• Flexibility and pragmatism, with comfort in switching between different tasks.

Skills

• German (Native or fluent)
• English (Professional level)

Location

• Berlin

Work Type

• Permanent contract
• Part-time (50%)
• 4h/day
• Monday to Friday

Benefits

• Competitive Compensation with fixed and variable components.
• Prime office location at Moritzplatz (Berlin) with a large terrace, snacks, and drinks.
• Access to a “Mini-MBA” focused on Finance & Treasury via the Agicap Academy.
• Opportunity to join a diverse international team with regular events and occasional trips to headquarters.
• Meal & Grocery Allowance of up to €108/month tax-free via the Hrmony app.
• €30 monthly shopping voucher after one year of service.
• Up to two additional vacation days based on length of service.
• Dynamic team environment with global offsites and local team events.

About the Company

• Agicap is one of Europe's fastest-growing scale-ups, founded in Lyon in 2016.
• We serve over 8000 customers and have 650 employees, with significant revenue growth.
• Agicap is recognized as part of the French Tech 120.
• Our platform helps Finance teams manage and forecast cash, pay suppliers, and get paid.
• We have successfully raised €145M from prestigious VC funds.
• Our mission is to become the leading Treasury Management platform for mid-market companies.
• We are committed to product innovation, international expansion, and fostering a culture where employees can grow their careers.

Equal Opportunity

• Agicap is committed to providing equal opportunities for everyone.
• We foster an inclusive work environment that values diversity.