Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

GMR is looking for a highly organized and proactive Administrative Assistant to provide high-level support to agency leaders and departments. This role is a trusted partner responsible for keeping day-to-day operations running smoothly while helping executives stay organized, focused, and prepared.

Responsibilities

• Manage complex calendars.
• Coordinate travel and meetings.
• Support key administrative processes.
• Collaborate across teams to ensure work moves forward efficiently.
• Serve as a trusted partner to executives by anticipating needs, managing complex calendars, and helping prioritize competing business demands.
• Understand executive communication styles, work preferences, and organizational priorities to provide thoughtful, proactive support.
• Exercise sound judgment and maintain discretion when handling confidential information.
• Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions.
• Balance multiple priorities to ensure executives are prepared and supported while maximizing efficiency.
• Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes.
• Maintain accuracy and strong attention to detail across multiple priorities.
• Build strong partnerships with executives, senior leaders, and cross-functional teams.
• Communicate professionally and confidently with stakeholders at all levels while fostering trust, collaboration, and a high level of service.
• Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions.
• Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.
• Take ownership of responsibilities by proactively anticipating challenges, identifying process improvements, and delivering high-quality support in a fast-paced environment.
• Adapt to changing priorities, provide backup administrative coverage as needed, and maintain flexibility to occasionally work outside of standard business hours.

Requirements

• Strong organizational skills.
• Sound judgment.
• Discretion.
• Ability to anticipate needs in a fast-paced, ever-changing environment.
• Resourceful.
• Adaptable.
• Enjoy balancing multiple priorities.
• Enjoy solving problems.
• Takes pride in delivering exceptional support.
• Advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations.
• Quickly learn new tools and technologies to support evolving business needs.

Skills

• Executive Support
• Calendar & Travel Management
• Administrative Operations
• Relationship Management
• Meeting & Event Coordination
• Technology & Business Operations
• Ownership & Adaptability

Location

• New Berlin, WI

Work Type

• Hybrid
• Flexible

Salary/Compensations

• $50,000 - $60,000 annually

Benefits

• Health/vision/dental insurance
• 401k
• Employee stock purchase plan
• Vacation
• Personal days
• Paid holiday time
• Disability
• Life insurance
• FSA/HSA plans

About the Company

• We are the Experience Agency Making Unforgettable Stories Born of Humanity
• The lines have blurred. People live in the physical, digital, and social worlds all at once, and your brand experiences should do the same.
• The best stories are lived, not heard. Make an immersive world for people to explore so they can experience something they’ll never forget.
• It all starts with the human. If you want to make a lasting impact, look beyond the wallet to understand what motivates and inspires people.

Equal Opportunity

• Our workplace is for ALL. We foster a culture where every background and perspective is valued so we can create meaningful memories that resonate with everyone.
• We aim to cultivate belonging by meeting people where they are, removing obstacles, and building on their strengths to unlock their fullest contributions.
• We are committed to recognizing, nurturing, and unleashing the potential in every individual on our team.
• Together, we're creating something powerful with purpose and impact.