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About the Role

Assist the Finance Director in ensuring financial systems and record-keeping conform to GAAP, providing financial information and analysis to support GreenStar’s financial objectives. Foster a welcoming environment for coworkers, customers, owners, and the community.

Responsibilities

• Prepare credit card statements for reconciliation.
• Maintain working knowledge of tax rules and update vendors with appropriate exemption certificates.
• Draft internal and external reports for Finance Director review.
• Reconcile pass-through accounts and submit reports for reimbursement.
• Work with IT to ensure accurate accounting of new items, coupons, and discounts.
• Research, resolve, and reconcile POS and Accounting discrepancies or errors.
• Assist with special projects and conduct filing and recordkeeping.
• Receive, process, verify, and reconcile invoices.
• Charge expenses to proper accounts and classes within the accounting system.
• Pay vendors by scheduling and preparing checks, ACH payments, and wire transfers.
• Prepare reporting and submit payment to consignment vendors.
• Coordinate payments with billpay services.
• Monitor discount opportunities to optimize invoice payments.
• Resolve discrepancies between purchase orders, contracts, invoices, and payment records.
• Ensure credit is received for outstanding credit memos.
• Prepare expense reports.
• Process credit card payments.
• Review coded invoices in BillPay system for accuracy.
• Maintain discretion, security, and control of financial information.
• Identify and advance opportunities to increase department efficiency and security.
• Work with Cash Clerks to ensure accurate accounting of daily transactions.
• Collaborate with POS department and billpay services on invoice coding and vendor relations.
• Assist customers with product questions courteously and promptly.
• Work as part of a team to create a welcoming department space.
• Follow GreenStar’s safety rules.
• Assist other employees with safety needs.
• Report unsafe equipment and conditions timely.
• Participate in safety training programs.
• Perform other tasks to ensure a safe and healthy work environment.
• Attend Human Resources trainings, all-staff meetings, department meetings, and OBM Huddles.
• Support on-the-job training of new staff.
• Read GreenStar publications to stay informed.
• Respect and comply with storewide personnel policies.
• Describe membership benefits and how membership investment is made.
• Adhere to scheduled shifts.
• Perform other duties as assigned.

Requirements

• Effective interpersonal communication with team members.
• Demonstrated ability to follow through on commitments.
• 2+ years reconciliation responsibility.
• Experience using accounting software; QuickBooks preferred.
• Experience using Point-of-Sale or ERP platforms for reporting.
• Proficient Microsoft Office knowledge and skills.
• Comfortable with building and troubleshooting Excel worksheets, using macros.
• Knowledge of basic accounting principles.
• High degree of attention to detail.
• Strong time management and organizational skills.
• Open to input/feedback on work performance.
• Open to giving input/feedback on Finance department.
• Self-Driven/Motivated throughout shift.
• Knowledge or interest in learning about natural foods, local products, local farms.
• Demonstrated ability to work independently and handle multiple demands, stay calm, and prioritize.

Skills

• Interpersonal communication
• Follow-through
• Reconciliation
• Accounting software (QuickBooks preferred)
• Point-of-Sale (POS) platforms
• ERP platforms
• Microsoft Office Suite
• Excel (building and troubleshooting worksheets, macros)
• Basic accounting principles
• Attention to detail
• Time management
• Organizational skills
• Feedback reception
• Feedback provision
• Self-motivation
• Independent work
• Handling multiple demands
• Prioritization
• Calm under pressure

Location

• Onsite

Work Type

• Temporary
• Full-time
• Part-time

Experience Level

• Level III
• Lead Staff

About the Company

• GreenStar Co-op is committed to being an organization free from discrimination.
• We seek out, welcome and celebrate people with diverse identities to participate in our community-owned cooperative business structure.

Equal Opportunity

• GreenStar Co-op is committed to being an organization free from discrimination.
• We seek out, welcome and celebrate people with diverse identities to participate in our community-owned cooperative business structure.