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About the Role

The Team Assistant (TA) is responsible for providing full secretarial and administrative support to a team of financial staff within a specific department. The TA performs various administrative and secretarial duties, coordinates team needs, establishes priorities, and follows through with multiple tasks, exercising frequent independent judgment.

Responsibilities

• Provide secretarial support, including diary management and appointment scheduling.
• Liaise with global assistants and provide support to visiting colleagues.
• Maintain constant liaison with internal management, financial staff, and external clients.
• Arrange internal and external meetings, lunches, and dinners.
• Assist with travel bookings, itinerary production, and adherence to travel policy.
• Support visa applications, passport needs, and currency requirements.
• Book ground transportation, including taxis and cars.
• Prepare and submit expense reports using the online system, ensuring receipts and adherence to policy.
• Reconcile monthly corporate/personal credit cards within deadlines.
• Ensure relevant travel refunds are processed.
• Set up and maintain organized filing systems.
• Support new joiners with company policies and procedures.
• Organize team social events, conferences, and activities within budget.
• Participate in office admin meetings and events.
• Carry out project work as required.
• Perform ad hoc duties to ensure efficient team operation.
• Provide general support and cover for other Assistants across the department.
• Act as Fire Officer/First Aider if required.

Requirements

• Degree level education or of graduate calibre.
• Excellent organizational, oral, and written communication skills.
• Detail-oriented with the ability to prioritize workload.
• Competent user of Microsoft Office products, including PowerPoint and Excel.
• Fluent in English; additional European languages are an advantage.
• A positive, flexible, responsive, and service-oriented attitude.
• Ability to meet deadlines in a timely manner.
• Resilient and able to deal with a high-pressure environment and demanding individuals.
• Flexibility, resourcefulness, and good anticipation are important qualities.
• Ability to act decisively and on own initiative.
• Confident with an outgoing personality and practical approach to problem-solving.
• Ability to effectively interact with all levels of staff and maintain confidentiality.
• Self-starter with a strong sense of ownership and commitment to continuous improvement.

Skills

• Secretarial Support
• Diary Management
• Travel Management
• Expense Processing
• Administrative Support
• Project Work
• Microsoft Office Suite (PowerPoint, Excel)
• Communication Skills
• Organizational Skills
• Prioritization
• Problem-Solving
• Confidentiality

Education Level

• Degree level education or of graduate calibre

About the Company

• Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments.
• The firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory.
• Unmatched transaction volumes provide differentiated, data-driven perspectives.
• To learn more about Houlihan Lokey, please visit HL.com.

Equal Opportunity

• We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.