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About the Role

The accounts payable assistant will support the finance team by processing supplier invoices, maintaining accurate financial records, and ensuring suppliers are paid accurately and on time. This role is office-based at our head office in Uxbridge.

Responsibilities

• Sort and scan invoices into the correct trading entities for posting to the ledgers.
• Daily monitor the Accounts Payable mailbox, ensuring all electronic invoices are forwarded to the correct company for registering.
• Process a high volume of invoices, coding and matching to Purchase Orders and forwarding for approval.
• Create new supplier and subcontract accounts within the accounting system.
• Process utility and council tax bills for various developments.
• Resolve invoice differences by liaising with the Buying Department and external suppliers.
• Request credit notes and returns Notes where required.
• Review subcontractor certificates raised by the Commercial team and process in the ledger.
• Reconcile supplier statements and resolve queries.
• Manage other departmental expectations for invoice processing and payment processing to ensure timely payments to suppliers.
• Prepare payment runs on a timely basis to meet payments terms.
• Maintain supplier accounts and aged listings to ensure old balances and unmatched account items are regularly reviewed and queries resolved.
• Take telephone calls from suppliers and track email enquiries on a timely basis.

Requirements

• Previous experience in an Accounts Payable, Finance Assistant, Accounts Assistant, or similar role.
• Experience of the construction/housebuilding industry, including the Construction Industry Scheme - beneficial.
• Experience processing high volumes of invoices.
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organisational and time management skills.
• Ability to prioritise workload and meet deadlines.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel.

Location

• Uxbridge

Work Type

• Office-based

Salary/Compensations

• Competitive compensation package and discretionary bonus.

Benefits

• Group Pension Scheme and Life Insurance.
• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days.
• Bupa Employee Assistance
• Virtual GP Service
• Salary sacrifice scheme for electric vehicles
• Cycle to Work
• Gym Membership corporate discounts
• Health Cash Plan
• Perkpal (shopping discounts)
• Tech Scheme
• Payroll Giving
• Free onsite gym (head office)
• Free breakfast & lunch (head office)

About the Company

• At London Square, our success isn’t just about numbers – it’s about people, place and purpose.
• As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life.
• Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started.
• We are part of Aldar, the UAE’s leading real estate developer, investor, and manager.
• Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.

Equal Opportunity

• London Square are proud to be an equal opportunities employer.
• At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success.
• We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.