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About the Role

The Vendor Master Data Reporting Officer is responsible for ensuring the accuracy and integrity of all vendor records across Evolution’s Pronto and finance systems. The role also oversees the expense policy and manages the organisation’s expense management system. Together, these responsibilities support efficient vendor onboarding, strong data governance, and compliance with Australian standards. In addition, the role develops clear and meaningful reporting and KPIs that provide insights into the performance of key transactional teams, including accounts payable, payroll, and purchasing.

Responsibilities

Creating, updating, and maintaining vendor master records in ERP systems (e.g., Pronto & SAP)
Coordinating the vendor onboarding process, including collection of required documents Supplier Registration Forms, banking declarations, and insurance certificates
Generate and analyse vendor master data reports to support procurement and finance decision-making
Expense system administration including the processing of monthly journals and reconciliation from our Evolution’s expense system
Generation of monthly KPI reports measuring activities of each transactional shared services function
Recommending improvements to minimise fraud risks, processing errors, and data inconsistencies
Collaboration with procurement, accounts payable, and IT teams on system enhancements and continuous improvement initiatives

Requirements

Detail-focused operations professional who values accuracy, structure, and strong governance
Comfortable in a fast-paced environment
Solutions-driven mindset
Solid experience across vendor master data, accounts payable or transactional finance
Confident working with ERP systems
Confident navigating Australian compliance requirements
Confident building productive relationships with stakeholders and suppliers
Analytical, collaborative, and process-minded
Looking for ways to improve data integrity, streamline processes, and strengthen reporting

Skills

Vendor master data
Accounts payable
Transactional finance
ERP systems
Australian compliance requirements
Reporting
Data governance

Location

Sydney

Work Type

Office hours
Flexibility options available

Benefits

Relocation support assistance
Novated car leasing
Life insurance
Income protection
Short term incentives
Referral bonuses
Recognition program
Study assistance
Discounted health insurance
Wellness days

About the Company

From humble beginnings in 2011, Evolution Mining is now a leading gold producer, operating six mines across Australia and Canada.
Enacting our vision to be inspired people creating a premier global gold company, we are indeed a bold team with a bright future.
Our operational diversity offers our employees access to many experiences and career opportunities within the one company.
Working in our Group Office, you have a front row seat to our vision and are a part of the bold, inspired teams who are engineering its success.
We’re an agile, entrepreneurial company and we value smart people and creative thinking.
When you work with us, you’ll always have the opportunity to progress from where you started.
Based in our Sydney, our people work with teams located across Australia and Canada which makes for interesting work and countless ways to learn and grow.
At Evolution, as our name suggests, change and transformation is in our DNA.
We want the Evolution experience to be your career highlight.
We’re focused on keeping our people safe and healthy and creating sustainable value in an environmentally and socially responsible way.
If you’re ready to influence at the highest level and leave a lasting impact, this is your opportunity to be part of a bold team, shaping the future of Evolution.
To find out more about us and our group office, click here https://joinus.evolutionmining.com/

Equal Opportunity

We are an equal opportunity employer committed to creating a more inclusive and diverse workforce that represents the communities in which we operate.
We provide a recruitment process that is fair, equitable and accessible for all and candidates from all backgrounds are encouraged to apply.