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About the Role
The Catering Coordinator will support the planning and delivery of catering services for Formula E's Paddock, Fan Village, and Premium Experience areas. This role involves event administration, supplier coordination, and on-site event delivery to ensure smooth catering operations globally.
Responsibilities
- Coordinate catering requirements and race-by-race planning for multiple Formula E events.
- Maintain accurate event documentation, databases, and meal booking systems.
- Format menus and collate allergen and food compliance information.
- Act as a key point of contact for catering partners and suppliers.
- Manage accreditation and support contractor onboarding.
- Liaise with internal departments to ensure timely delivery.
- Raise purchase orders, monitor invoices, and track expenditures against departmental budgets.
- Collect and verify allergen details, health and safety records, and HACCP documentation.
- Maintain the Fan Village Production Book with race-specific details.
- Provide on-site problem-solving, including accreditation, menu proofing, logistical support, and monitoring catering standards.
- Maintain operational procedures, templates, and planning documents.
Requirements
- Highly organised and detail-oriented with strong administration skills.
- Ability to manage multiple priorities accurately in a fast-paced environment.
- Operational event experience, particularly within catering, greenfield environments, international settings, or motorsports is ideal.
- A food hygiene certificate is highly beneficial.
- Excel at building positive working relationships with colleagues, suppliers, and contractors.
- Confidently coordinate information across multiple stakeholders.
- Comfortable adapting to changing priorities and finding practical solutions during live event operations.
- Confident using Microsoft Office, particularly Excel.
- Comfortable working with databases, purchase orders, and financial administration.
- Willing to travel internationally throughout the Formula E season, dedicating a minimum of 50 days per year to global event travel.
Skills
- Event Administration
- Supplier Coordination
- On-site Event Delivery
- Database Management
- Microsoft Office (Excel)
- Financial Administration
- Problem-Solving
- Communication
Location
- Hammersmith, London
- Global
Work Type
- Hybrid
- On-site
- International Travel
Experience Level
- Not specified
Education Level
- Not specified
Benefits
- 25 days' annual leave
- Birthday day off
- Wellbeing leave
- Opportunity to extend stay if travelling for a race event
- Health Cash Plan
- Access to Aviva Digital Workplace app
- Enhanced Parental Leave
- Flexible Bank Holidays
- Paid volunteer and carer's leave
- Cycle to Work Scheme
- Electric Car Scheme
- Formula E store discount
- Regular social events
- Employee working groups
About the Company
- Formula E is the world's fastest-growing sport, redefining motorsport with a focus on innovation and sustainability.
- Hosts over 100 races in iconic cities globally.
- Backed by top manufacturers like Porsche and Jaguar.
- Features elite drivers and cutting-edge EV technology.
- The world's first sport certified Net Zero Carbon from inception.
- Combines thrilling entertainment with a mission to advance sustainable progress.
- Inspires a global fanbase with high-performance GEN3 EVO race cars.
- Aims to alter perceptions and speed up the switch to electric mobility.
- The home of Global Electric Street Racing.
Equal Opportunity
- Formula E is building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together.
- Will provide equal opportunities regardless of an individual's protected characteristics.
- Believes in attracting and retaining diverse talent to strengthen its global vision with a variety of experiences, backgrounds, and perspectives.