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About the Role

We are seeking a highly organised and proactive Facilities Specialist to support the delivery of facilities management services at a flagship Distribution Centre. This role will work across Kemps Creek and Eastern Creek Distribution Centres, NSW. Working closely with the Facilities Manager and a team of technicians, contractors and key stakeholders, you will play a critical role in coordinating planned and reactive maintenance activities, supporting capital works, managing service providers and ensuring the site operates safely, efficiently and in line with contractual commitments.

Responsibilities

Plan, schedule and coordinate preventative and reactive maintenance activities to support uninterrupted site operations
Coordinate vendors and contractors, ensuring works are delivered safely, on time and to required standards
Support the delivery of facility services including maintenance, cleaning, security, waste, utilities and associated site services
Build strong relationships with operational teams, contractors, technicians and partner representatives
Assist with asset management activities, capital works coordination and site improvement initiatives
Support WHS compliance, contractor management processes, risk assessments and site safety initiatives
Raise purchase orders, reconcile works, support budget management and monitor expenditure
Maintain accurate records, utilise management systems and identify opportunities to improve operational performance

Requirements

Previous experience in Facilities Management, Maintenance Coordination or a similar operational role
Strong planning, scheduling and administrative capabilities
Experience coordinating contractors and multiple service providers
Strong organisational skills with excellent attention to detail
Experience using maintenance management systems and business applications
Excellent communication and stakeholder management skills
Ability to manage competing priorities in a fast-paced environment
A highly organised and proactive coordinator who can manage multiple priorities simultaneously
A strong communicator with the ability to build relationships across all levels of an organisation
Solutions-focused, with the ability to identify issues and coordinate effective outcomes
Detail-oriented with excellent administration and reporting capabilities
Safety-focused, with a strong commitment to compliance and risk management
Customer-focused and passionate about delivering high-quality service outcomes
Adaptable and resilient in a fast-moving operational environment
Must conduct a pre-employment medical, national police check and bankruptcy check

Skills

Facilities Management
Maintenance Coordination
Operational role
Planning
Scheduling
Administrative capabilities
Contractor coordination
Service provider management
Organisational skills
Attention to detail
Maintenance management systems
Business applications
Communication
Stakeholder management
Managing competing priorities
Fast-paced environment
Asset management
Preventative maintenance
WHS compliance
Risk management
Reporting

Location

Kemps Creek
Eastern Creek
NSW
Australia

Work Type

Full-time
Permanent

Experience Level

Previous experience in Facilities Management, Maintenance Coordination or a similar operational role
Experience coordinating contractors and multiple service providers
Experience working within distribution centres, logistics, manufacturing or industrial environments
Experience coordinating minor capital works or facility improvement projects
Exposure to asset management and preventative maintenance programs
Experience managing or leading technical or trade-based teams

Education Level

Qualification in Business, Administration, Facilities Management or a Technical discipline

Benefits

Career development opportunities within a national FM business
Collaborative team environment with a strong safety culture

About the Company

City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.
Operating across some of Australia’s most complex and high-demand environments, we combine operational excellence with strong commercial outcomes—underpinned by a people-first, safety-led culture.
We are committed to supporting our team and ensuring safe & reliable services to our partner – Coles.

Equal Opportunity

City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.