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About the Role

We are seeking a highly organised and proactive Facilities Specialist to support the delivery of facilities management services at a flagship Distribution Centre. This role will work across Kemps Creek and Eastern Creek Distribution Centres, NSW. You will coordinate planned and reactive maintenance, support capital works, manage service providers, and ensure the site operates safely and efficiently.

Responsibilities

• Plan, schedule and coordinate preventative and reactive maintenance activities.
• Coordinate vendors and contractors, ensuring works are delivered safely, on time and to required standards.
• Support the delivery of facility services including maintenance, cleaning, security, waste, utilities and associated site services.
• Build strong relationships with operational teams, contractors, technicians and partner representatives.
• Assist with asset management activities, capital works coordination and site improvement initiatives.
• Support WHS compliance, contractor management processes, risk assessments and site safety initiatives.
• Raise purchase orders, reconcile works, support budget management and monitor expenditure.
• Maintain accurate records, utilise management systems and identify opportunities to improve operational performance.

Requirements

• Previous experience in Facilities Management, Maintenance Coordination or a similar operational role.
• Strong planning, scheduling and administrative capabilities.
• Experience coordinating contractors and multiple service providers.
• Strong organisational skills with excellent attention to detail.
• Experience using maintenance management systems and business applications.
• Excellent communication and stakeholder management skills.
• Ability to manage competing priorities in a fast-paced environment.
• A highly organised and proactive coordinator who can manage multiple priorities simultaneously.
• A strong communicator with the ability to build relationships across all levels of an organisation.
• Solutions-focused, with the ability to identify issues and coordinate effective outcomes.
• Detail-oriented with excellent administration and reporting capabilities.
• Safety-focused, with a strong commitment to compliance and risk management.
• Customer-focused and passionate about delivering high-quality service outcomes.
• Adaptable and resilient in a fast-moving operational environment.
• Must conduct a pre-employment medical, national police check and bankruptcy check.

Skills

• Facilities Management
• Maintenance Coordination
• Operational Role
• Planning
• Scheduling
• Administrative Capabilities
• Contractor Coordination
• Service Provider Management
• Organisational Skills
• Attention to Detail
• Maintenance Management Systems
• Business Applications
• Communication
• Stakeholder Management
• Priority Management
• Problem-Solving
• Reporting
• Continuous Improvement
• WHS Compliance
• Risk Management

Location

• Kemps Creek, NSW
• Eastern Creek, NSW

Work Type

• Full-time
• Permanent

Experience Level

• Not specified

Education Level

• Qualification in Business, Administration, Facilities Management or a Technical discipline (Desirable)

Benefits

• Career development opportunities within a national FM business
• Collaborative team environment with a strong safety culture

About the Company

• City FM Australia provides world-leading facilities management and engineering solutions.
• Operating across some of Australia’s most complex and high-demand environments.
• Committed to supporting our team and ensuring safe & reliable services to our partner – Coles.

Equal Opportunity

• City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.