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About the Role

We are seeking a detail-oriented and reliable Part-time Immigration Operations Assistant to support our Immigration team in Japan. This role provides an excellent opportunity to gain hands-on experience in immigration case administration within an international setting.

Responsibilities

• Coordinate and manage immigration application documents post-submission to government authorities.
• Receive, organize, and process immigration documents and official correspondence from government offices.
• Scan, upload, and maintain immigration records in internal document management systems.
• Prepare and coordinate document packages for mailing and courier dispatch.
• Support the issuance process for Residence Cards and other immigration-related documentation.
• Prepare and send client notifications regarding application progress and document updates.
• Work closely with Immigration Consultants to ensure accurate record keeping and timely case administration.
• Maintain electronic case files and ensure documentation storage aligns with internal procedures.
• Provide general administrative and operational support to the Immigration team.

Requirements

• Excellent attention to detail and accuracy with documentation.
• Organized with the ability to manage multiple administrative tasks.
• Clear and professional communication skills.
• Comfortable using Microsoft Office and learning new internal systems.
• Enjoys supporting a collaborative team environment.
• Takes ownership of assigned tasks and follows processes carefully.

Skills

• Microsoft Office
• Document Management Systems
• Case Administration
• Record Keeping
• Administrative Support

Location

• Japan

Work Type

• Part-time

Benefits

• Practical experience working within a global professional services firm.
• Exposure to Japanese immigration processes and global mobility services.
• Opportunity to work alongside experienced immigration professionals.
• Supportive team environment with opportunities to learn and develop.