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About the Role

Provide proactive and high-quality administrative support to multiple Executives, playing a key role in keeping our senior leadership running smoothly. This is a fantastic opportunity to build your administrative career in a dynamic, fast-paced environment with genuine exposure to senior leadership operations.

Responsibilities

• Assist with scheduling where multiple external stakeholders need to be coordinated.
• Schedule meetings, prepare materials, book rooms, take notes and track actions.
• Monitor designated inboxes, flag urgent matters, respond to routine enquiries and assist with cascading communications.
• Process travel expense claims, coordinate travel bookings, prepare itineraries and manage accommodation and transportation logistics.
• Support the coordination of team meetings, social events, milestone celebrations and morning teas.

Requirements

• 3+ years in an PA/Team Assistant-adjacent or administrative coordination role, ideally within a corporate environment.
• Strong organisational skills with excellent attention to detail and ability to manage multiple priorities effectively.
• Professional written and verbal communication skills, with confidence to engage a wide range of stakeholders.
• Ability to anticipate needs and take initiative, with a positive attitude and genuine willingness to learn.
• Ability to handle confidential information with care and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Collaborative approach and adaptability to thrive in a fast-paced, ever-changing environment.

Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Organisational skills
• Attention to detail
• Communication skills
• Proactive mindset
• Discretion
• Team player

Location

• Sydney

Work Type

• Hybrid
• Flexible work arrangements

Experience Level

• 3+ years

Benefits

• Flexible work arrangements
• Continuous learning opportunities
• Wellbeing support

About the Company

• Quantium is a world leader in data science and artificial intelligence.
• Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations.
• Quantium has a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics.
• Quantium partners with the world's largest corporations to forge a better, more intelligent world.