Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
The Front Desk Administrative Assistant provides clerical support, administers parking and access cards, and assists with ongoing and one-time special projects. This role serves as the friendly first point of contact for individuals visiting or calling BlueStone’s head office.
Responsibilities
- Provide a warm and professional welcome to visitors, contractors, tenants, and team members
- Answer, screen, and direct calls through a multi-line phone system
- Respond to general inquiries or connect people with the appropriate team member
- Sort and distribute incoming mail and assist with couriers, scanning, photocopying, faxing
- Maintain front desk flowers and ensure reception, boardroom, kitchenette, and lunch areas are tidy and stocked with refreshments and snacks
- Administer access cards for commercial properties, including issuing cards, updating users, maintaining records, and managing contractor access
- Support parking administration, including parking records, tenant files, waiting lists, distribution lists, invoices, receipts, correspondence, and follow-up on outstanding parking payments
- Maintain accurate logs and tracking spreadsheets related to parking, access cards, work orders, keys, and other property-related records
- Enter and update work orders using Yardi FM and provide backup work order entry support when needed
- Assist with purchase orders, chargeback invoices, maintenance coordination, daily security report reviews, and communication with operations team members or custodial staff
Requirements
- 1 to 2 years of experience in a similar administrative, reception or office support role
- Proficient with computer and multi-line phone systems
- Exceptional customer service and interpersonal skills
- Excellent verbal and written communication skills
- Intermediate knowledge and ability in Microsoft Office (Word, Outlook, Excel)
- Strong organization, time management, accuracy and follow through
- Demonstrated proficiency in word processing, data entry and spreadsheet creation
- Criminal background check will be required for the successful candidate (paid by BlueStone)
Skills
- Multi-line phone systems
- Microsoft Office (Word, Outlook, Excel)
- Word processing
- Data entry
- Spreadsheet creation
Location
- Downtown London
Work Type
- Full-time
- Onsite
Experience Level
- 1-2 years
Benefits
- 3 Weeks Vacation
- Signing Bonus
- Group Retirement Savings Plan
- Health and dental benefits
- Paid Better Days off
- Free parking space downtown
- Employee initiatives, events, and appreciation
- Opportunity for training and professional development
- Applauz Employee Rewards and Recognition Platform
About the Company
- BlueStone Properties Inc. has been an award-winning industry leader in property management, construction, and development for three generations.
- Certified Great Place to Work® for 6 consecutive years, ranked 4th Best Workplace in Canada in 2026
- Green Economy London Leader with many sustainability initiatives in place and energy star certified properties
Equal Opportunity
- BlueStone Properties Inc. is an equal opportunity employer and encourages diversity in the workplace.
- Accommodations are available upon request during the recruitment and selection process.