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About the Role

We are seeking an organized, motivated, and enthusiastic individual to join our Behavioral and Social Sciences journals team as a Publishing Assistant. You will provide vital administrative and project management support for approximately 50 Springer journal titles, offering best-in-class service to key thought leaders. This role is essential to the smooth running and growth of the journal portfolios and is an excellent opportunity for an early-career professional to learn scholarly and scientific publishing.

Responsibilities

Understand publishing workflows and contribute to journals meeting annual targets for submissions, publications, and turnaround times.
Provide foundational support for journal portfolios, including preparing contracts, monitoring and requesting payments, and maintaining accurate internal records.
Deliver timely, accurate, and professional communication to Editors-in-Chief, Editorial Board members, society partners, authors, and reviewers.
Prepare materials for team reports, conferences, and board meetings using PowerPoint, Looker, and internal databases.
Participate in the communication and management of publishing policies and protocols, including plagiarism detection, AI-use guidance, open access policies, and publication ethics initiatives.
Collaborate effectively with colleagues across marketing, production, peer review management, finance, customer service, and other departments.
Monitor portfolio performance metrics and support financial processes, applying developing financial acumen.
Liaise with Editorial Assistants and publishing colleagues across divisions to share best practices and identify opportunities for workflow improvements.
Adapt effectively to changing priorities, industry developments, and evolving publishing standards.
Contribute to cross-departmental projects and initiatives related to publication ethics, data transparency, open access policies, and other industry developments.
Support the team in managing urgent issues and escalations, remaining calm and solutions-oriented under pressure.
Evaluate and navigate multiple priorities, stakeholders, and publishing processes in a fast-paced environment.
Maintain a positive and professional approach when facing challenges, setbacks, or competing demands.

Requirements

Bachelor’s degree required; a degree in a related field is a plus.
Excellent verbal and written communication skills in English.
Strong numerical and analytical abilities.
Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker.
Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously.
Strong interpersonal awareness, with the ability to build relationships and communicate effectively with stakeholders at all levels.
Ability to demonstrate adaptability and thrive in a dynamic environment with changing priorities.
Displays resilience and professionalism when working through challenges, deadlines, and competing demands.
Developing financial acumen, with the ability to understand financial processes, payment tracking, and business performance metrics.
Strong organizational savvy, with the ability to collaborate across teams.
Ability to manage complexity by analyzing information, solving problems, and making sound decisions in ambiguous situations.
Resourceful, proactive, and able to take initiative when identifying and addressing opportunities or challenges.
Collaborative, enthusiastic, and committed to providing exceptional service to both internal and external stakeholders.
Previous experience in an office environment or academic publishing is a plus.

Skills

Communication
Numerical abilities
Analytical abilities
Microsoft 365 applications (Word, Excel, PowerPoint)
Google Looker
Project management
Interpersonal skills
Adaptability
Resilience
Financial acumen
Organizational savvy
Problem-solving
Decision-making
Initiative
Collaboration
Customer service

Location

New York, NY
Jersey City, NJ

Work Type

Hybrid
Permanent

Experience Level

Early-career

Education Level

Bachelor's degree

Salary/Compensations

$45,000-$50,000

Benefits

Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy
Summer Hours
Paid time off
Flexible Spending programs
Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits
Employee discounts
Employee Social Networks

About the Company

Springer Nature is a leading publisher of research, known for its journals and books, and a pioneer in open research.
The company provides technology-enabled products, platforms, and services to researchers, health professionals, and educators.
With a history of over 180 years, Springer Nature is committed to sharing knowledge and fostering understanding.
The company values diverse perspectives and aims to create an inclusive environment where people and ideas can flourish.

Equal Opportunity

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the EEOC Know Your Rights poster.
The company is committed to inclusion, diversity, equity, and inclusion (DEI).
Applicants needing accommodations due to disability, neurodivergence, or chronic conditions should contact the company.