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About the Role

Public Works is seeking a highly skilled professional with advanced administrative expertise to assist the Fleet and Street Divisions within the PW team.

Responsibilities

• Coordinate and schedule interviews with applicants and interview panels.
• Assist with onboarding activities and employment-related documentation.
• Prepare and process requisitions, purchase orders, change orders, and invoices.
• Monitor expenditures and ensure expenses are charged to appropriate budget categories.
• Coordinate with the team regarding budgetary concerns and financial transactions.
• Review, edit, and process payroll for Street and Fleet Division employees.
• Respond to inquiries from residents and staff.
• Provide information and guidance regarding Public Works services and programs.
• Order supplies and monitor inventory levels.
• Assist with departmental events, meetings, training sessions, and conference room scheduling.
• Support Public Works initiatives, including employee engagement activities, leadership events, and departmental programs.
• Responsible for various monthly, quarterly, bi-annual, and annual reports, including employee attendance sheets, vehicle usage, tool allowance, and sick leave buy-back for union employees.
• Scheduling meetings and assisting in preparation for meetings.
• Update and implement policies and procedures, ensuring a streamlined work environment within Public Works.
• Cross-training in various administrative functions to enhance operational efficiency.
• Handle PW KORA requests.
• Provide administrative support to Fleet Division operations by coordinating customer requests, processing documentation, and ensuring timely follow-up on service needs.
• Process vehicle registrations.
• Manage the issuance, replacement, and tracking of fuel fobs.
• Perform other duties as assigned.

Requirements

• Associate's degree in a related field and three years of related program experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• High level of computer software proficiency.
• Data entry/typing at a moderate rate.
• Premium communication skills, organizational and interpersonal skills.
• Ability to maintain a professional demeanor in all situations.
• Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential and sensitive nature.
• Must have a valid driver’s license.
• As a condition of employment all employees must pass a post offer criminal history background check, physical examination and drug screen.
• All employees must also submit proof of identity and employment eligibility.

Skills

• Proficient in Microsoft Office, Word, Excel, Access, and PowerPoint to accumulate and compile information from reports and records.
• Bilingual a plus.

Location

• Kansas City, Kansas

Work Type

• Full-time

Experience Level

• Three years of related program experience

Education Level

• Associate's degree in a related field

Salary/Compensations

• $21.86-$28.58/hr.

About the Company

• The Unified Government of Wyandotte County/Kansas City, Kansas is an Equal Opportunity Employer and values an inclusive workforce.

Equal Opportunity

• The Unified Government of Wyandotte County/Kansas City, Kansas is an Equal Opportunity Employer and values an inclusive workforce.