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About the Role

David Zwirner seeks a full-time Art Fair Inventory Coordinator to assist with the inventory and shipping aspects of domestic and international art fairs. The role requires a keen attention to detail and the ability to multitask in a fast-paced, deadline-driven environment. The candidate should have a strong interest in the operational side of the gallery world and previous experience with art inventory management, registration, or shipping.

Responsibilities

Regularly reviewing art fair inventory to flag framing, conservation, and crating needs.
Working with the New York Inventory team to coordinate transfers of art fair inventory between the galleries and the warehouse.
Obtaining crating and shipping estimates; overseeing domestic and international art fair shipments and preparing packing lists, proformas, and other shipping documents.
Condition checking select artworks, and assembling collections of works that require condition checking by registrars.
Assisting the Art Fairs Director and Manager with uploads of images into condition reports.
Coordinating with Production and Registration teams to ensure fair inventory is exhibition-ready.
Updating database with crate costs and dimensions; tracking and maintaining database locations.
Electronically filing shipping documents, BOLs, and AWBs.
Updating internal calendars and shared documents with shipping dates.
Tracking shipping costs and maintaining budgets.
Ad hoc projects as needed.

Requirements

Must be detail-oriented and able to work on multiple projects at once.
Must be able to work independently and proactively.
Previous experience in inventory management, registration, or art shipping.
BA (Art History or Arts Administration preferred).
Diligent, extremely organized, and possess excellent time management and communication skills.

Skills

Inventory management
Registration
Art shipping
Time management
Communication skills

Location

New York

Work Type

Full-time
Onsite

Experience Level

Entry level
Mid level

Education Level

Bachelor's Degree

Salary/Compensations

$60k - $65k

Benefits

Flexible workplace
Commuter benefits
Corporate memberships to museums
Summer Fridays
Generous PTO and leave
Family medical, dental, and vision benefits
401K savings plan with automatic employer contributions

About the Company

David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.

Equal Opportunity

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.