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About the Role

The Human Resources (HR) Department is seeking a highly organized, proactive, and service-oriented Executive Assistant to support the Chief People Officer (CPO) and the broader HR team. This role combines executive-level administrative support with HR departmental responsibilities, serving as a central resource that helps the department operate efficiently and effectively.

Responsibilities

• Provide executive-level administrative support to the CPO, serving as a trusted partner in managing day-to-day priorities
• Manage the CPO’s calendar, resolving conflicts and ensuring effective prioritization of time, meetings, and preparation
• Coordinate internal and external meetings, including scheduling, logistics, and preparation of materials/presentations
• Manage travel arrangements (air, hotel, transportation), expense reports, and related logistics
• Serve as a trusted liaison between the CPO and internal/external stakeholders while exercising sound judgment, professionalism and discretion
• Provide administrative support to HR Leadership Team and other team members as needed to ensure the efficient day-to-day operation of the department
• Assist with onboarding and offboarding processes, including preparation of new hire documentation
• Assist with employment verifications, I-9 documentation, and E-Verify (as applicable by jurisdiction)
• Maintain confidential employee records, and HR documentation in accordance with company policies and legal requirements
• Process invoices and track HR department expenses; ensure expenses are allocated to correct accounts
• Order and maintain office and HR department supplies
• Coordinate employee engagement initiatives such as service awards, recognition programs, and charitable campaigns
• Coordinate other employee programs including CPR training and on-site vaccinations
• Provide administrative support for additional HR activities and special assignments as needed
• Manage all communications with Trustees as related to CDWV Committee meetings
• Coordinate the gathering, review and finalization of board materials with the CPO, Legal and other stakeholders, as needed
• Ensure board materials are complete, accurate, and distributed in accordance with established processes and timelines
• Maintain strict confidentiality when handling board and executive-level information

Requirements

• Significant administrative or executive assistant experience, with demonstrated experience supporting senior executives, in a professional office environment
• Exceptional organizational, planning, and time management, with the ability to manage multiple priorities
• Strong attention to detail and ability to maintain a high degree of accuracy
• Excellent written, verbal and interpersonal communication skills, with ability to interact effectively with employees, executive leadership, Board members and external partners
• High level of discretion and professionalism with confidential information
• Strong client service orientation and problem-solving skills
• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, SharePoint) with the ability to quickly learn new systems and technology
• Regular in-person, on-site interaction with colleagues is required for relationship building and collaboration
• Must verify identity and eligibility to work in the United States and complete required employment eligibility verification document form upon hire
• CPG does not sponsor visas

Skills

• Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, SharePoint)

Location

• Midtown Manhattan

Work Type

• Hybrid (two days working from home, three days working in a standard office environment, Tue-Thurs.)

Experience Level

• 10+ years of administrative experience in a corporate or professional setting

Education Level

• Bachelor’s degree or equivalent combination of education and relevant experience

Salary/Compensations

• $81,000 - $103,000

Benefits

• Medical (including Vision)
• Dental
• Employer funded defined benefit pension plan (five year vesting)
• Employee Life Insurance
• Spouse and Dependent Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD) coverage
• Long-Term Disability (LTD) coverage (elected as either pre-tax or after-tax)
• Business Travel Accident Insurance
• Worker’s Compensation
• Employee Assistance Program
• Retiree health insurance (eligible after 10 years)
• Retiree life insurance
• 401(k) with matching contributions (immediate vesting)
• Flexible Spending Accounts (FSAs)
• Commuter Benefits
• New York’s 529 College Savings Program (NY State residents)
• Educational Assistance Program
• Parental Leave
• Vacation
• Sick
• Personal
• Holidays
• Discretionary annual incentive program

About the Company

• Church Pension Group (CPG) is a financial services organization that serves the Episcopal Church.
• CPG was founded in 1917 to provide pension benefits to eligible clergy of the Episcopal Church.
• CPG's mission has expanded to include life and disability insurance, health benefits, property & casualty insurance, and publishing.

Equal Opportunity

• CPG is an equal opportunity employer.
• We are committed to fair hiring practices and do not discriminate against job applicants or employees based on any protected characteristics.
• We also celebrate diversity and are committed to creating an inclusive environment for all employees.