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About the Role

This position performs full secretarial and administrative duties for attorneys, requiring independent judgment and discretion. A thorough knowledge of litigation, corporate, finance, or real estate practice areas and organizational procedures is necessary.

Responsibilities

• Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, closing and archiving matters, client bills, time and expense reports, and other account inquiries.
• Performs word processing of drafts, revisions, and final documents for client-related matters, including correspondence, memoranda, bills, timesheets, and project work, with proofreading and redlining for accuracy and format.
• Prepares documents, including photocopying trial bundles for hearings.
• Maintains physical and electronic files and client contact information for attorneys.
• Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.
• Copies, distributes, sends (electronically and/or via mail, courier, or express service), files, and handles completed work.
• Coordinates travel arrangements, meetings, and appointments, and receives clients/guests as requested.
• Manages attorney diaries, including hearings, court appearances, and other commitments.
• Answers attorneys' phones and takes messages.
• Takes dictation and transcribes, if required, and composes correspondence for client-related matters.
• Handles incoming and outgoing mail.
• Supports other secretaries as reasonably required.
• Provides secretarial assistance to vacation students, visiting attorneys, and attorneys whose secretaries are absent.
• Occasionally accompanies attorneys to court to assist in handling materials and preparing documents.
• Provides cover for reception during lunch breaks and as required.
• Performs other related duties as needed or assigned.

Requirements

• Must have extensive secretarial/PA experience.
• Must have at least three years’ litigation and/or corporate experience.
• Mid- to large-sized law firm experience is preferred.
• Possess working knowledge of general office procedures.
• Strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
• Working knowledge and experience with the Firm’s technology and applications is strongly preferred.
• Prior experience with handling expense reports, client bills, multi-line phones, and conflict-checking forms is strongly preferred.
• Prior experience working with Interaction, or another client relationship management database, is strongly preferred.
• Prior experience supporting several attorneys is required.

Skills

• Advanced word processing/computer skills utilizing MS Word, Excel, Outlook, PowerPoint, and Adobe.
• Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
• Strong phone etiquette.
• Attention to detail.
• Follow-through skills.
• Knowledgeable with legal filing and record-keeping practices.
• Highly organized.
• Ability to successfully multi-task.
• Ability to meet set deadlines.
• Strong customer service.
• Ability to be flexible.
• Ability to work effectively as part of a team.

Location

• London

Work Type

• Office Environment
• Approved overtime may be required

Experience Level

• Extensive secretarial/PA experience
• At least three years’ litigation and/or corporate experience
• Mid- to large-sized law firm experience preferred
• Prior experience supporting several attorneys required

Education Level

• CGSE’s including English and Maths
• A Levels preferred, but not required

About the Company

• At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
• Our London office is a modern, state‑of‑the‑art space in the heart of the City of London, now home to more than 60 transactional and dispute resolution lawyers who bring deep industry insight and strong commercial judgement to complex cross‑border matters.
• Our continued growth strengthens our ability to support clients operating in today’s interconnected energy and financial markets.
• Our London lawyers are recognized in Chambers and Partners UK and Legal 500 UK, and we are leaders among US firms in the ARL Advisor Rankings Guide.
• We are committed to building a diverse, inclusive workplace that reflects the communities we serve, and we look for highly motivated lawyers and business professionals who value our culture of respect, collaboration, and excellence.