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About the Role

The Operation Coordinator manages daily logistics, including shipping & receiving, export license applications, and ERP system activities to support logistics operations.

Responsibilities

• Manage detailed schedule and ERP data entry for incoming and outgoing products.
• Perform costing and cost accrual of inventory using ERP Quantum’s Lot Module.
• Coordinate international and domestic shipments with freight forwarders/couriers, ensuring compliance with export regulations.
• Generate commercial invoices and provide shipment details to customers.
• Handle receiving, shipping, and coordinate with the QA team to ensure on-time delivery to customers and between NASAM and test labs.
• Manage data entry and input within the ERP system (Quantum).
• Support the Sales Coordinator with daily/weekly forecast open order backlog analysis from ERP to identify potential execution issues.
• Review ERP entries and manage timely corrections.
• Coordinate with the corporate finance team for proper vendor invoice entry.
• Utilize ERP Quantum for RMA returns to vendors, customer claims, and inventory scrapping post-testing.
• Maintain an organized, clean, and safe work area adhering to safety standards and quality practices.

Requirements

• Ability to perform each essential duty satisfactorily.
• Bachelor's Degree (B.A.) in Business Administration or a related field, or equivalent.
• Five to Ten+ years of experience in BtoB Sales or Operation coordination is highly preferred.
• Previous experience in the aerospace and defense industry is highly preferred.
• Previous experience with shipping and import/export regulations is highly desired.
• Knowledge and recent experience with diverse and complex business relationships.
• Understanding of international business operations with high traffic.
• Ability to stand 2 to 4 hours a day.
• Ability to work with hands and arms with extreme accuracy.
• Ability to walk and sit on a regular basis.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to occasionally lift and/or move up to 25 pounds.
• Familiarity with customary physical demands for an office environment.

Skills

• Excellent written and verbal communication skills.
• Ability to read, analyze, and interpret general business information.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers.
• Ability to apply common sense understanding to carry out instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Solid analytical skills and solution-driven thinking.
• Ability to use large amounts of data to make strategic decisions.
• Thorough knowledge of materials planning systems (MRP/ERP) requirements and order generation process logic, preferably with Quantum ERP.
• Knowledge to apply general use of databases/spreadsheets.
• Ability to complete the planning of workflow and meetings.
• Ability to maintain effective internal controls for asset protection and accurate financial reporting.
• Strong organizational, project, and proposal management skills.
• Experience with AS9120 and ISO9001 Standards.

Location

• Onsite

Work Type

• Full-time

Experience Level

• 5-10+ years

Education Level

• Bachelor's Degree

About the Company

• NASAM is a leading distributor of High-Reliability (Hi-Rel) electronic components and systems for the global space and defense industries.
• NASAM supports satellite primes, subcontractors, defense system integrators, launch providers, government and research organizations, New Space startups, and university programs.
• AllClear is an Equal Opportunity Employer.

Equal Opportunity

• AllClear is an Equal Opportunity Employer.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.