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About the Role

This cross-functional role provides high-level administrative and logistical support to advance the work of the President/CEO and IRC’s Global Board, offering a unique opportunity to observe organizational leadership and governance.

Responsibilities

• Collect, organize, and assemble briefing materials for the CEO.
• Manage the CEO's email inbox daily, prioritizing and responding to correspondence.
• Order supplies for the President's office team.
• Process expense reports and invoices, including preparing CEO travel expense reports.
• Perform other administrative and job-related duties as assigned.
• Provide centralized support for the Board Engagement team, maintaining accurate contact information and team-wide materials.
• Schedule yearly committee and board meetings, as well as ad hoc meetings.
• Provide day-of logistical support for quarterly in-person Board meetings.
• Attend committee meetings and take minutes, preparing them for external sharing and condensing them into reports for the Board of Directors.
• Maintain Salesforce records and campaigns for B&A members, updating contact and account data.
• Handle purchase requests, the team credit card, and process expense reports and invoices for the Board Engagement team.
• Manage logistics for internal and external meetings, including reserving conference rooms and setting up IT.

Requirements

• Bachelor's degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment with increasing responsibilities and a track record of high performance.
• Prior experience working as an administrative assistant.
• Experience working in a non-profit business development department is a plus.
• Experience working with high net-worth individuals and/or senior partners is a plus.
• Demonstrated ability to bring a can-do attitude, flexibility, and resilience.
• Ability to pivot and adapt to rapidly changing circumstances.
• Ability to thrive in a dynamic, fast-paced environment and remain calm under pressure.
• Outstanding attention to detail and problem-solving skills.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Strong listening skills and ability to accurately follow guidance.
• Ability to maintain the highest standards of discretion and confidentiality.
• Ability and interest to work both independently and in a complex, cross-functional team structure.
• Proactive and takes initiative, anticipating needs.
• Cordial and kind demeanor in all interactions.
• Experience with Outlook email and calendar and familiarity with complex scheduling.
• Highly proficient in Microsoft Office suite.
• Strong database management skills.
• Adobe Acrobat Pro experience.
• Experience with Salesforce, Raiser’s Edge, or other donor database management system is preferred.

Skills

• Administrative support
• Logistical support
• Meeting preparation
• Email management
• Supply management
• Expense reporting
• Board engagement support
• Contact management
• Minute taking
• Salesforce
• Microsoft Office suite
• Database management
• Adobe Acrobat Pro
• Outlook
• Complex scheduling

Location

• NYC headquarters

Work Type

• Hybrid
• Full-time

Experience Level

• 3 years of relevant work experience

Education Level

• Bachelor's degree preferred

Benefits

• 10 sick days
• 10 US holidays
• 20-25 paid time off days depending on role and tenure
• Medical insurance starting at $143 per month
• Dental starting at $6.50 per month
• Vision starting at $5 per month
• FSA for healthcare and commuter costs
• 403b retirement savings plans with immediately vested matching
• Disability & life insurance
• Employee Assistance Program

About the Company

• The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.
• Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities.
• The IRC helps people to survive, reclaim control of their future and strengthen their communities.
• IRC employees deliver lasting impact by restoring safety, dignity and hope to millions.
• As the IRC approaches its 100th year of service in 2033, we remain passionate about ensuring that the impact of our programs and the influence of our ideas empower people caught in crisis to make lasting change in their lives.
• The President’s Office supports the IRC to deliver on its mission through strategic and focused organization-wide priority setting and delivery.
• The External Relations (ER) department raises revenue and the profile of the IRC, enabling the organization to respond to the world’s worst humanitarian crises and help people to survive and rebuild their lives.
• Within ER, the Global Board Engagement team is directly responsible for all Board practices, engagement, and strategy for the Board of Directors and Advisors (B&A) for IRC, Inc.

Equal Opportunity

• IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
• The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.