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About the Role

This position will monitor Austin Public Health Social Service Administration agreements to ensure grantee compliance with delivery and reporting requirements, reports monitoring results, and issues corrective action plans when needed. This role supports Austin Public Health’s Mission and Core Purpose.

Responsibilities

• Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes.
• Prepares for bid process by gathering contract requirements, deciding appropriate commodities or scope of work, recommending and preparing supplemental terms and conditions, specifications and drafting purchase documents for bid.
• Develops and maintains contract database(s) and enters data into the system of record, generating approval documents to support purchases.
• Establishes budgeted base and resolves variances.
• Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
• Develops and manages requirements for contracts or grants by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining.
• Recommends whether to extend an existing contract or prepare for a new bid process.
• Processes contract modifications and performs contract releasing activities.
• Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring performance, inspecting product, preparing and discussing contractor performance evaluations, and resolving contractual issues.
• Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, and purchase history.
• Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions.
• Coordinates product demonstrations.
• Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
• Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.

Requirements

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Ability to evaluate contractor performance.
• Ability to establish and maintain good working relationships with other city employees and the public.
• Ability to write specific terms or conditions for contracts.
• Ability to resolve non-complex contractual problems.
• Ability to work with frequent interruptions and changes in priorities.

Skills

• Knowledge of contract law, contracting practices regulations, policies and techniques.
• Knowledge of contract language, terms, conditions etc.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.

Location

• 7201 Levander Loop Austin, TX 78702

Work Type

• 100% in office/ field work per week
• Monday – Friday 8:00am-5:00pm
• Alternative schedule options are available

Experience Level

• Two (2) years of related experience.
• Experience monitoring or managing social services and public health programs.
• Experience evaluating grantee pay requests using Generally Accepted Accounting Principles (GAAP).
• Experience resolving conflicts with grantees and stakeholders.
• Experience managing multiple projects with contract variances and overlapping deadlines.
• Experience communicating compliance issues, and the required corrections, using written communications and reports.

Education Level

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field.
• Experience may substitute for the education up to the maximum of four (4) years.

Salary/Compensations

• $56,070.00-$67,570.00

Benefits

• Medical and dental coverage
• Paid sick leave
• Vacation and personal time
• Retirement plan

About the Company

• At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities.
• As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.
• Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
• By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Equal Opportunity

• The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.
• In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
• City of Austin is committed to compliance with the Americans with Disabilities Act.
• If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.