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About the Role

UJA Federation of Greater Toronto is seeking a passionate, organized, and detail-oriented Marketing Specialist to coordinate integrated marketing projects. This role manages project timelines, coordinates deliverables across internal teams, and supports the execution of multi-channel marketing campaigns, ensuring projects are delivered accurately, efficiently, and on schedule. The specialist also serves as a central resource for marketing administration, maintaining documentation and ensuring marketing information is accurate and up to date.

Responsibilities

Support the execution and coordination of events and integrated marketing initiatives across all channels, including email, direct mail, SMS, digital, social, and web.
Develop and maintain campaign schedules and workbacks, ensuring projects are delivered on time.
Proactively communicate project status, timelines, risks, and changes to stakeholders.
Coordinate campaign deliverables, approvals, and assets across internal teams and external partners.
Support campaign reporting by compiling results, tracking performance metrics, and preparing post-campaign summaries.
Maintain campaign documentation, reporting files, and dashboards.
Maintain marketing documentation, templates, and administrative records.
Coordinate administrative processes, ensuring marketing systems, tools, and information remain accurate, organized, and up to date.
Support the coordination of vendor administration, invoices, and other departmental administrative requirements.
Assist with maintaining departmental calendars, scheduling meetings, and coordinating other administrative activities.

Requirements

Ability to manage multiple projects simultaneously and work effectively in a fast-paced environment.
Strong organizational and project management skills with exceptional attention to detail.
Strong communication and collaboration skills, with the ability to work effectively across multiple teams.
Analytical mindset with interest in campaign performance, reporting, and optimization.
Offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Skills

Marketing
Campaign coordination
Project coordination
Integrated marketing campaigns
Multi-channel marketing campaigns
Email marketing
Direct mail marketing
SMS marketing
Digital marketing
Social media marketing
Web marketing
Project management tools
Data analysis
Reporting
Quality assurance
Marketing administration
Vendor administration
Invoicing
Calendar management
Meeting scheduling

Location

Greater Toronto

Work Type

Full-time
Permanent
Hybrid

Experience Level

2-4+ years of experience in marketing, campaign coordination, or project coordination

Education Level

Bachelor's degree in Marketing, Communications, Business, or related field

Salary/Compensations

$62,000-$67,000 annually

Benefits

Flexible work schedule
Rich time off policy
Offices closed on all Jewish holy days (yom tov)
Early office closures to observe the Jewish Sabbath (Shabbat)

About the Company

UJA Federation of Greater Toronto's vision is to lead the most vibrant Jewish community in North America.
Through philanthropy, advocacy, community building, and strategic leadership, UJA supports programs and initiatives that strengthen Jewish life locally, in Israel, and around the world.

Equal Opportunity

UJA Federation supports diverse candidates and employment experience.
We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto.
We are an equal opportunity employer and welcome applicants from all communities.
We are committed to creating an inclusive and accessible workplace.
We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.