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About the Role

Arcadis is seeking a talented Document Controller to join our team in Eastern Canada. This position will be at the centre of effective document control for Civil Engineering projects, ensuring company procedures are applied with accuracy, consistency, and attention to detail. By maintaining reliable records and producing comprehensive document logs, the Document Controller will help keep vital project information organized, accessible, and ready to support informed decision-making.

Responsibilities

Archive, control, and retrieve records as required, ensuring all documentation remains accurate, accessible, and up to date.
Scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system.
Manage the issuance of documents, ensuring correct approvals are obtained before any information is released.
Review documents for completeness and accuracy, carrying out quality checks and ensuring all materials comply with established document control procedures.
Support the migration of files where needed.
Assist with audit activities to help maintain the integrity of project records.
Provide regular status updates on documentation, keeping stakeholders informed on progress and the workflow of document-related tasks.
Maintain Request for Information (RFI) logs and distribute RFI responses appropriately.
Contribute to the smooth, compliant, and well-organized management of project documentation.

Requirements

Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation.
Involvement with large and complex projects from concept to delivery – P3 experience would be desirable.
Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines.
Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents.
Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment.
Stay focused and carry out their tasks in a timely and accurate manner.
Ability to interact and coordinate with internal and external business partners.
Preferable to have experience working on construction sites.

Skills

Strong communication and presentation skills – both verbal and written.
Experienced with EDMS (SharePoint, Aconex, ProCore).

Location

Eastern Canada

Work Type

Full-time

Experience Level

Mid-level

Education Level

Bachelor’s Degree
Diploma in Information Management

Salary/Compensations

$64,000 - $97,000

About the Company

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life.
We believe everyone's contribution matters.
We are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.
Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.

Equal Opportunity

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions.
Our ambition is to be an employer of choice and provide a great place to work for all our people.
We are an equal opportunity and affirmative action employer.
Women, minorities, people with disabilities and veterans are strongly encouraged to apply.
We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.