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About the Role
Under general direction of the Program Director, the Administrative Assistant performs a wide variety of clerical tasks, provides support to department managers and staff, assists in daily office needs, and manages general administrative activities to support the mission and goals of Samaritan Daytop Village.
Responsibilities
- Communicates regularly with management and operational staff.
- Maintains calendars for supervisory staff, sets up appointments, schedules meetings, and coordinates department schedules.
- Assists in the preparation of regularly scheduled reports.
- Maintains accurate work and appointment schedules.
- Coordinates meetings and prepares necessary documents, including agendas, amenities, and set-ups.
- Creates agendas and records notes for the interdisciplinary team's weekly conference.
- Maintains all employee files, including memos and evaluations.
- Types and word-processes facility reports, documents, memos, and correspondence.
- Maintains appropriate department files of reports, correspondence, and memos.
Requirements
- High School Diploma or Equivalent.
- At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
- Working knowledge of general office equipment, such as printers, scanners, and fax machines.
- Computer literacy including proficiency in Microsoft Office Suite and EHR.
- Excellent time management skills and the ability to prioritize work and multi-task.
- Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
- Excellent written and verbal communication skills.
- Comfortable with routinely shifting demands.
Skills
- Microsoft Office Suite
- EHR
- Time management
- Prioritization
- Multitasking
- Written communication
- Verbal communication
Location
- Onsite
Work Type
- Onsite
Experience Level
- 2+ years
Education Level
- High School Diploma or Equivalent
Salary/Compensations
- $18.31-$23.08 per hour
About the Company
- A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.
- Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.