Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Dodge & Cox is seeking an experienced Administrative Assistant to support the Research Services team within the Equity Research Department. This role provides project-based and ongoing administrative support to Vice Presidents and operational leaders, enabling them to focus on strategic priorities in a team-oriented, project-driven environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for supported leaders.
• Coordinate recurring meeting cycles and governance committees.
• Coordinate AI program logistics, including steering committee meetings and training sessions.
• Route and track vendor contracts through Legal, managing timelines and renewal documentation.
• Serve as the firm's primary travel agency liaison, coordinating domestic and international travel.
• Process expense reports and maintain location tracking and compliance reporting.
• Support special projects as assigned.
• Provide mutual coverage across the administrative team during peak periods or absences.
• Perform routine administrative tasks including expense processing, service requests, shipping, copying, and scanning.
• Plan team and departmental events as needed.

Requirements

• Exercises discretion and sound judgment in handling confidential, sensitive, and material non-public information.
• Exceptional verbal and written communication skills, with strong proofing and editing abilities.
• Highly organized, detail-oriented, reliable, accountable, intellectually curious, proactive, and service-oriented, with strong follow-through.
• Project-minded and adaptable, comfortable with work that varies day to day and shifts as priorities change.
• Able to support multiple leaders and workstreams simultaneously.
• Flexible and steady under pressure, able to thrive in a dynamic environment while managing competing priorities and meeting deadlines.
• Resourceful and solutions-oriented, comfortable navigating ambiguity and building a cross-firm network.
• Collegial and collaborative, with strong interpersonal skills and emotional intelligence.
• Able to work both independently and as part of a team.
• Comfortable proactively soliciting input and feedback.
• Enthusiasm for continuous learning and building skills to improve effectiveness and efficiency.
• Comfort with AI tools and emerging technology.
• Four-year college degree preferred (B.A. or B.S.).
• 5+ years of experience supporting a senior team or operational leaders, preferably in a financial institution.
• Adept at using the Microsoft Office suite (PowerPoint, Excel, Word, Teams), Adobe Acrobat, and collaborative tools (SharePoint, M365).
• Experience working with and troubleshooting multiple devices and operating systems.
• Fluent with AI tools such as Copilot, Claude, and Gemini, and able to apply them to everyday tasks.
• Able to quickly learn and adopt new database and software systems.
• Strong project coordination skills, with the ability to manage logistics across multiple concurrent initiatives.
• All employees must adhere to the Firm’s security policies and Code of Ethics.
• Consider for employment qualified applicants with arrest and conviction records.

Skills

• Microsoft Office suite (PowerPoint, Excel, Word, Teams)
• Adobe Acrobat
• Collaborative tools (SharePoint, M365)
• Troubleshooting multiple devices and operating systems
• AI tools (Copilot, Claude, Gemini)
• Database and software systems
• Project coordination

Location

• Onsite

Work Type

• Full-time

Experience Level

• 5+ years of experience supporting a senior team or operational leaders

Education Level

• Four-year college degree preferred (B.A. or B.S.)

Salary/Compensations

• $100k - $120k

Benefits

• Coverage of 100% of all healthcare premiums for employees and their families
• Fully funding a retirement plan at 25% of the total compensation to the IRS limit

About the Company

• Dodge & Cox is a global investment management firm.

Equal Opportunity

• It is the Company’s policy to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital or domestic partner status, sexual orientation, gender identity or expression, age, ancestry, national origin, disability, or medical condition, as defined in state and federal laws.
• This policy covers all aspects of employment including, but not limited to, recruitment, selection, training, promotion, transfer, compensation, demotion, and termination.