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About the Role

Provide backup coverage during absences and support overflow work across the Firm. This role offers an excellent opportunity to gain exposure to multiple practice areas while building skills in a supportive and professional environment. The ideal candidate is adaptable, resourceful, and eager to take on new challenges while delivering high-quality support to our lawyers and legal assistants.

Responsibilities

• Format, prepare, and proofread correspondence and legal documents.
• Track and diarize critical deadlines and coordinate calendars to ensure smooth file progression.
• Provide administrative support including file opening/closure, docket entry, client list maintenance, billing coordination, expense processing, and invoice payments.
• Maintain an organized and current file system for client files.
• Step into existing assistant roles during absences and provide overflow support where needed.

Requirements

• Excellent oral and written communication skills with strong attention to detail.
• Highly organized with the ability to manage multiple priorities in a fast-paced setting.
• Flexible and adaptable to working with different lawyers, practice areas, and working styles.
• Commitment to maintaining confidentiality at all times.

Skills

• Microsoft Office (Word, Outlook, Excel)

Location

• Onsite

Work Type

• Full-time

Experience Level

• 1 year of experience in a similar role

Education Level

• Post-Secondary education in legal administration or equivalent

Salary/Compensations

• $55,000 – $65,000 CAD

Benefits

• Comprehensive health and dental benefits
• Health Care Spending Account
• Professional development and education assistance
• Wellness and employee engagement programs

About the Company

• Loopstra Nixon LLP is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment.
• In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process.

Equal Opportunity

• Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment.
• In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.