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About the Role

As a Senior Proposal Manager, you will own the development, management, and delivery of high-quality client proposals for strategic and competitive pursuits. You will act as the project manager, content developer, and quality controller, ensuring all submissions are client-focused, deadline-driven, and strategically aligned with the firm’s services and value proposition. This role requires a blend of project management, persuasive writing, and collaboration with subject matter experts, delivery leaders, and commercial teams. A growth mindset is essential for challenging the status quo and ensuring the best of Vialto is presented in bids.

Responsibilities

Review new RFPs or proposal requests and break down key requirements, deadlines, and deliverables.
Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy.
Host check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
Edit and proofread contributions from SMEs and team members for clarity, consistency, and brand compliance.
Coordinate visuals and design assets, including timelines, team structures, and solution illustrations.
Package, format, and finalize proposal documents (Word or PDF) for submission.
Upload or submit final proposals to clients through portals, email, or procurement systems.
Track bid progress and update dashboards or records with proposal status, win/loss data, and key metrics.
Develop pitch decks and support presentation teams with orals coaching.
Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.
Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
Support compliance and governance checks, including pricing attachments, contract schedules, or terms review.
Coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.

Requirements

5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
Experience using tools like Loopio, Responsive, and SharePoint.
Client and deadline-focused — able to calmly manage pressure and high-stakes submissions.
Meticulous attention to detail with a strong sense of ownership.
Comfortable operating independently but highly collaborative across functions.
Driven by continuous improvement, storytelling, and professional pride in the quality of work.

Skills

Project management
Persuasive writing
Collaboration
MS Word
MS PowerPoint
Adobe
Document formatting
Proposal management
Bid management
RFP response
Content development
Editing
Proofreading
Storytelling
Commercial storytelling

Location

Remote
Eastern time zone preferred

Work Type

Full-time
Remote

Experience Level

Senior

Salary/Compensations

$175K - $205K USD

About the Company

Vialto helps multinational companies and their people work across borders legally and compliantly.
We combine deep expertise in immigration, tax, business travel, remote work, payroll, and compensation with a single, integrated platform and team—to make global work better.
We support 10,000+ clients in over 150 countries.
We value collaboration, belonging, and innovation, and offer flexible career opportunities.
Our culture is open, supportive, and ambitious.
We believe in transparency, trust, and teamwork.
Join us to help people work anywhere in the world—and build a career without borders.

Equal Opportunity

We are an equal opportunity employer that does not discriminate based on any legally protected status.