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About the Role

The Middlesex-London Health Unit has an exciting opportunity for a temporary full-time Program Assistant to join the Comprehensive Health Promotion Team A in the Family and Community Health division.

Responsibilities

• Provide administrative support for the Comprehensive Health Promotion Team A.
• Prepare and disseminate agendas and take minutes for meetings.
• Schedule appointments, meetings and room bookings, and support the development and maintenance of accurate program calendars and schedules.
• Communicate by telephone, email and Teams with team members, clients and community partners.
• Maintain existing spreadsheets and databases, create Excel spreadsheets, and support program reporting requirements.
• Format and prepare key documents, reports, and letters, and handle mail.
• Maintain and update shared electronic files, templates, and standardized forms to support team operations and consistent program delivery.
• Process client referrals, including receiving, tracking, and documenting referral information, and maintain related databases.
• Enter data and key information into specific Ministry software programs.
• Order necessary supplies, and maintain inventories, resources, mailing lists and key contacts.
• Maintain accurate budget documents, reconcile credit card statements and process invoices.
• Filing, record keeping, and document management (paper and electronic).
• Perform other duties as assigned.

Requirements

• Post-secondary program in administrative studies of at least one year.
• Candidates who have an equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered in order to support Employment Equity.
• Strong interpersonal and communication skills in order to provide excellent customer service and work effectively with team members.
• Skills and experience in supporting teams and managers, including taking initiative.
• Demonstrated ability to prepare comprehensive and accurate meeting minutes.
• Proficiency in computer applications, including Microsoft Office Suite (i.e. Word, Excel, SharePoint).
• Experience and expertise with Ministry databases (i.e., ISCIS) and electronic medical records (i.e. Profile) considered an asset.
• Skills and knowledge to work with an increasingly diverse population and knowledge of health inequities.
• Ability to take initiative, problem solve, prioritize work, meet deadlines and balance competing work demands.
• Ability to work efficiently while maintaining a high level of accuracy in work tasks.
• Demonstrated commitment to contributing to a positive workplace environment.
• Ability to work flexible hours.
• Communication proficiency (written and verbal) in French and/or any other language is considered an asset.

Skills

• Microsoft Office Suite (Word, Excel, SharePoint)
• Ministry databases (e.g., ISCIS)
• Electronic medical records (e.g., Profile)
• Interpersonal skills
• Communication skills
• Customer service
• Team support
• Initiative
• Meeting minute preparation
• Problem-solving
• Prioritization
• Deadline management
• Balancing competing work demands
• Accuracy
• French language proficiency (asset)
• Other language proficiency (asset)

Location

• London, Ontario

Work Type

• Temporary
• Full-time

Experience Level

• Based on qualifications and experience

Education Level

• Post-secondary program in administrative studies of at least one year

Salary/Compensations

• $25.89 to $33.66 hourly

About the Company

• The Middlesex-London Health Unit is committed to equity in employment.
• As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.

Equal Opportunity

• We encourage applications from equity seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+.
• Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process.
• When a candidate voluntarily discloses such information in their application, the information will be kept confidential.
• Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.