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About the Role

Fish & Richardson, a premier global intellectual property law firm, seeks a Transfers Specialist for its Risk Management Department. This role is crucial for managing the transfer of client files and ensuring compliance with firm policies.

Responsibilities

• Implement and manage major projects related to client file/matter transfers.
• Notify and support attorneys and staff on transfer policies and procedures.
• Collect and review records and files from offices and off-site storage for disposition or transfer.
• Utilize computerized records management software to update systems with current data.
• Collaborate with legal staff on transfer letters, terminations, and FA notifications.
• Organize, update, and follow through on retention procedures.
• Communicate with legal staff, support staff, and administration to ensure compliance with transfer policies.
• Assist with projects including closing files, transferring files, terminations, and retention.
• Serve as the central point of contact for processing incoming and outgoing file transfer requests.
• Review and ensure data integrity of firm records across various systems.

Requirements

• High school diploma or equivalent required.
• 3+ years of experience in records management or equivalent in a professional office environment.
• Experience in the legal or professional services industry preferred.
• Experience with Prolaw, Foundation IP, or other client database software.
• Demonstrated ability to thrive in a collaborative, team-oriented environment.
• Strong interpersonal and communication skills.
• Exceptional attention to detail and organization skills.
• Proficiency in Microsoft Office Suite, databases, and applications.
• Strong willingness to learn and adapt to new technologies.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to accommodate Pacific Time Zone hours preferred.

Skills

• Records Management
• Project Management
• Communication
• Legal Correspondence
• Retention Procedures
• Compliance
• Data Integrity
• Microsoft Office Suite
• Database Software

Location

• Minneapolis
• Chicago
• San Diego
• Silicon Valley

Work Type

• Hybrid
• Onsite (Wednesdays)

Experience Level

• 3+ years

Education Level

• High school diploma or equivalent

Salary/Compensations

• Minneapolis and Chicago: $51,000 - $64,000 annually
• San Diego: $55,000 - $69,000 annually
• Silicon Valley: $59,000 - $74,000 annually

Benefits

• Competitive pay
• Discretionary bonus opportunities
• Comprehensive medical and dental coverage
• Generous paid time off
• Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• Family-friendly atmosphere
• Back-up child care
• Health and wellness initiatives

About the Company

• Fish & Richardson is a premier global intellectual property law firm established in 1878.
• The firm has over 400 attorneys and technology specialists in the U.S., Europe, and China.
• Fish fosters a creative and inclusive culture that values diversity.
• The company was awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight.

Equal Opportunity

• As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives.
• Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.