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About the Role

As a Director's Assistant, you will support the management of the Berlin Biennale for Contemporary Art with organizational and administrative tasks, ensuring smooth office operations. You will be responsible for appointment coordination, preparing decisions, and serving as the primary contact for internal and external inquiries. You will also independently coordinate projects such as the selection process for the artistic direction and the Biennale's opening events.

Responsibilities

Office management for the Directorate
Independent appointment coordination and handling of inquiries for the Directorate
Independent communication with cooperation and business partners, and support for the Directorate in daily business
Planning and monitoring of schedules for the Directorate's office and temporal coordination with the Berlin Biennale's departments
Organizational and content preparation of appointments for the Directorate
Preparation and organization of interdepartmental meetings
Support in preparing content contributions for lectures, conferences, publications, statements, etc.
Preparation of documents for funding applications, sponsorship requests, cooperations, and other inquiries and agreements; general research activities for the Directorate
Coordination of communication with the German Federal Cultural Foundation as the main funder
Coordination of cross-institutional topics and joint correspondence, and preparation of team meetings with the Directorate of KW Institute for Contemporary Art
Coordination with the board and members of the KUNST-WERKE BERLIN e. V. association for all matters concerning the Berlin Biennale
Travel planning and booking, as well as cost accounting for the Directorate
General daily office organization and international office correspondence (phone, email, internet, written communication)
Independent projects: Support and preparatory organization, as well as guest management of the opening events and special events with cooperation partners
Management of the accreditation process for trade visitors and VIPs
Onboarding and supervision of temporary staff for opening events, support for related evaluations and employment certificates
Support for onboarding and offboarding processes and coordination of workplace setup and equipment in coordination with HR, building management, and IT
Coordination of the selection process for the curatorial responsibility of the Berlin Biennale and organization of selection meetings (travel, accommodation, support, fee and travel expense settlement)

Requirements

Completed (technical) college or university education and/or comparable relevant professional experience, ideally in the cultural field (cultural studies/management, project management in the cultural sector, office management)
Proactive and independent work style with a focus on essentials, reliability, and excellent communication skills
Experience in goal-oriented coordination of complex communication and work processes
Social skills, integrity, discretion, and a strong sense of responsibility
Expertise and interest in the national and international art and cultural landscape and its actors
Knowledge of the Federal Travel Expenses Act (Bundesreisekostengesetz) and the system and guidelines of public cultural funding
Proficient in MS Office (especially Word, PowerPoint, Excel) and common application software
Very good German and English language skills, both written and spoken

Skills

Communication with partners, funders, and stakeholders
Sensitivity to artistic and cultural-political content
Knowledge of additional languages
Interest in sustainability, diversity, and inclusion
Organizational talent, independence, teamwork, and flexibility

Location

Berlin Mitte

Work Type

Full-time
Limited for 2 years with option for extension
Mobile work possible
Flexible working hours

Experience Level

2 years experience

Education Level

University degree
Technical college degree

Benefits

Exciting range of tasks in a diverse, internationally networked cultural environment
Central location in Berlin Mitte
Opportunity for independent design and implementation of tasks
Respectful, appreciative, and collegial work environment
Regular feedback opportunities
Subsidy for Deutschlandticket Job

About the Company

The Berlin Biennale for Contemporary Art takes place every two years at changing locations in Berlin.
Since its inception in 1998, the Berlin Biennale has created experimental exhibition and event programs with renowned curators to present bold artistic and political positions in Berlin's urban space.
The Berlin Biennale explores contemporary international artistic developments and is considered one of the most important exhibitions worldwide due to its committed profile.
Each edition brings together artists and interested parties from various sectors of society, initiating a dialogue with the city's residents.
The 14th Berlin Biennale opens in June 2027 and is curated by Vasyl Cherepanyn.

Equal Opportunity

The Berlin Biennale aims to reflect society in its diversity and to enable participation.
KUNST-WERKE BERLIN e. V. is undergoing a diversity-oriented and discrimination-critical organizational development to anchor aspects of diversity and inclusion structurally.
An internal contact point has been established.
A Code of Conduct serves as a guideline for all employees, project partners, and guests.
We particularly welcome applications from individuals with experiences of discrimination and marginalization (e.g., persons with experiences of racism, persons with disabilities, LGBTIQA+).
The selection process follows the provisions of the General Equal Treatment Act (AGG).
We strive to remove barriers in our building within the possibilities set by monument protection laws to ensure equal participation and access for all.
Unfortunately, our building is largely not accessible without stairs.