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About the Role

CobbFendley is seeking an experienced Utility Coordination Deputy Project Manager in our Austin, Texas office. We are committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Responsibilities

• Develop a working knowledge of weekly budget report in Vantagepoint.
• Assist in the preparation of scope of work (SOW) and levels of effort (LOE) for proposals for authorizations.
• Assist in the preparation of invoices and advise project managers of outstanding payments, including coordination with accounting.
• Assist and familiar with the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol.
• Follow company-established QA/QC process and project safety plans.
• Communicate and collaborate within the department, other disciplines and regions, and corporate resources.
• Ensure meeting minutes are logged and send to respective parties.
• Assist with marketing requests including but not limited to requests for qualifications (RFQ), proposals, resumes, etc.
• Adhere to project schedules set by the client.
• Attend meetings with supervisors and complete requests as assigned.
• Be responsive and accessible and assist with addressing problems and concerns timely.
• Provide feedback on staff performance to management periodically including for annual evaluation.
• Assist with recruiting project team members.
• May give direction to support staff assigned to project(s) by supervisor and project manager(s).
• Identify existing utilities, establish contact with the utility companies, and attend utility coordination meetings.
• Prepare Utility Agreement Assembly packages, including reviewing plans and estimates to evaluate compliance with guidelines, rules, and regulations, determining eligibility and betterment ratios, and preparing documents required by 23 CFR Section 645.
• Attend meetings with individual utility companies and on-site field visits.
• Prepares utility relocation schedule and tracks project deliverables.
• Request for as-builts from utility owners.
• Set up and maintain electronic files for received utility records.
• Assist in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan.
• Assist in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work.
• Assist in coordinating field investigation requests.
• Assist in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC).
• Assist in updating internal and client project trackers.
• Assist in responding to design questions from CAD Technicians.
• Prepare utility progress reports.
• Prepare utility relocation schedule and tracks project deliverables.
• Work with major utility companies, various pipeline companies, as well as state agencies and municipalities.
• Prepare contracts, fee proposals, and scopes of work.
• Prepare and submit monthly invoices and follow up with clients on outstanding invoices.

Requirements

• 5+ years of AEC Professional (Engineer, Surveyor, ROW, etc.) experience.
• Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.
• Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.
• Responsible for the success of certain tasks in part of a moderate project. Must be listed as a Task Manager in Vantagepoint and may not be responsible for direct invoicing and billing to clients.
• Independently performs most assignments with oversight and instruction from supervisor and project managers.

Skills

• Leadership
• Communication
• Time management
• Risk management
• Quality management
• Financial management
• Negotiation
• Problem-solving
• Strategic thinking
• Adaptability
• Execution
• Delegation
• Collaboration
• Accuracy
• Microsoft suite
• Vantagepoint
• Smartsheet

Location

• Austin, Texas

Work Type

• Full-time
• Hybrid

Experience Level

• Emerging
• 5+ years

Benefits

• 401(k) Matching
• Profit-sharing Contributions
• Employee Stock Ownership Plan (ESOP)
• Health Insurance
• Vision Insurance
• Dental Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Employer Funded Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Continuing Education Programs
• Paid Parental Leave (8 weeks maternity, 2 weeks paternity/adoption)
• Winter Holiday (December 25 - January 1)

About the Company

• Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities.
• Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication.
• We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.
• At CobbFendley, people are our most valued resource.
• CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions.
• We Collaborate with a professional attitude making communication a priority.
• We Commit to maintaining a safe and inclusive work environment, with a focus on accountability.
• We Build Communities by fulfilling our responsibilities with integrity that is consistent with industry standards.

Equal Opportunity

• Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.