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About the Role

We are building a talent pool for future opportunities for a Project Coordinator. This role will assist in the administrative management of projects, helping to meet deadlines, increase efficiencies, and ensure donor compliance.

Responsibilities

• Support the Project Manager in the development of project plans, defining deliverables, and refining project management arrangement and quality assurance procedures.
• Support tracking project progress and rapidly identifying and escalating any issues impeding delivery.
• Support Monitoring, Evaluation and Learning activities for the project through collection of MEL data, survey management and tracking of progress of project outputs and deliverables.
• Manage the project’s group calendar and develop procedures to organize team meetings and movements.
• Work with the Project Manager to generate spending reports and budget forecasts.
• Work with the Project Manager to identify and assess project risk and issues and develop mitigation and resolution strategies.
• Facilitate onboarding processes, including reference checks, contract and grant management, policy adherence and the distribution of necessary templates and materials.
• Support the Project Manager in the management of grants to external organisations, through scheduling of regular progress update meetings, tracking grant outputs and activities.
• Develop draft grant agreements and provide thorough review of grant budgets, spend reports, payment requests/invoices and narrative reporting received from grantees.
• Develop supportive and conflict sensitive professional relationships with external partners.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Manage the project’s online storage system and communication channels.
• Track project members’ timesheets, expenses, and recharge rate across the organization.
• Assist in planning travel, including flight bookings, hotel reservations, and train ticket purchases.
• Work with team members to ensure timely and correct submission of timesheets on a monthly basis.
• Assist CIR staff during team trips, including managing relationships with suppliers and vendors.
• Serve as point of contact for the project to all suppliers and vendors.
• Help manage with set up of workshops, conferences, and other related events.
• Offer organisational support for skills-sharing and capacity strengthening workshops for NGO partners and project participants.

Requirements

• Applicants must be UK-based and able to travel to London at least 3 days a week subject to line manager and project schedules.
• Demonstrable experience in project coordination or related roles.
• Demonstrable experience in grant management or related roles.
• Experience either in a voluntary or professional capacity in human rights, development, peacebuilding, humanitarian, charity or related sector.
• Experience planning workshops and events, organising logistics.
• Experience working on UK Gov funded projects.

Skills

• Fluency in English
• Excellent organisational and time management skills
• Strong attention to detail and problem-solving abilities
• Effective communication and interpersonal skills
• Excellent writing skills
• Understanding of open-source research and geopolitical issues
• Experience working with multi-stakeholders, including development partners, government agencies and or civil society organisations

Location

• London

Work Type

• Contractor
• Full time

About the Company

• The Centre for Information Resilience (CIR) is a UK-based social enterprise.
• We use open-source investigations to counter disinformation, expose human rights abuses and war crimes, and combat online harms targeting women and minorities.
• CIR's working language is English, our staff are based across Europe, the UK and dozens of other countries, reflecting the diversity of our workforce and our commitment to international collaboration.

Equal Opportunity

• CIR is an equal opportunities employer.
• If you require adjustments or additional support to complete this process, please let us know in your application.