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About the Role

The Payroll Specialist is responsible for accurate and timely processing of employee payroll disbursements utilizing ADP Workforce Now and Work Force Manager Software. This role involves maintaining the accuracy of third-party payroll databases, processing deductions and withholdings according to employee elections and government regulations, and handling training, commission, and bonus payroll. The position also includes processing various reports, regulatory forms, and providing employee and management support.

Responsibilities

Enter, maintain, and process payroll information including compensation, time worked, deductions, and address changes with strict attention to detail and accuracy.
Ensure end-to-end processing of multi-state payroll deductions for taxes, benefits, charitable contributions, and other deductions.
Issue or reissue physical or replacement checks or direct deposits due to payroll errors or final discharge.
Ensure compliance with federal and state regulations regarding recordkeeping, including I-9 Everify and electronic personnel files.
Process new hires, transfers, terminations, and personnel changes in ADP accurately and timely.
Ensure accurate and timely processing of unemployment claims, statutory state reporting forms, work opportunity tax credit reporting, and department of labor forms.
Research and resolve payroll issues and discrepancies, communicating effectively with employees, managers, or ADP support.
Obtain backup for all punch corrections and assist with punch corrections as needed.
Handle employee inquiries regarding PTO, insurance, paychecks, and deductions.
Answer questions about navigating ADP time management software.
Create and manage cases for troubleshooting payroll software issues.
Create ad-hoc payroll reports as needed.
Cover human resource specialist duties during vacations and as workflow demands.
Cover other regional payroll processing during vacations and as workflow demands.
Assist other team members as workflow demands.
Perform other duties as assigned.

Requirements

Minimum of 3-5 years of experience in managing a high-volume, multistate payroll.
Proficient, working knowledge of payroll systems such as ADP WorkforceNow with Enterprise Etime.
Proficient with Microsoft Office Suite or related software.
Understanding of payroll tax at Federal, State and Local levels as well as payroll labor laws.
Excellent organizational skills and attention to detail.
Must be of legal age to work in the state or local city or town.
English speaking proficiency is required.
Must be punctual.
Honesty, integrity, respect is in high regards when dealing with customers, coworker, vendors and supervisors.
Maintain professional appearance and conduct.
Provide own transportation to and from work.
Strong interpersonal, communication, organizational, and follow-through skills.
Ability to work well independently and as part of a team with minimal supervision in a high volume, demanding, deadline oriented work environment.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Ability to work well and maintain composure in a fast paced, deadline sensitive work environment.
Ability to see and hear effectively.
Ability to work a full-time schedule.

Skills

ADP Workforce Now
Work Force Manager Software
ADP WorkforceNow with Enterprise Etime
Microsoft Office Suite
Payroll processing
Deductions and withholdings
Regulatory compliance
Reporting
Issue resolution
Communication
Organizational skills
Attention to detail
Interpersonal skills
Follow-through skills

Location

Mount Vernon, NY

Work Type

Full Time Exempt
Full-time schedule

Experience Level

3-5 years of experience in managing a high volume, multistate payroll

Education Level

Certified Payroll Professional is a plus