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About the Role

The Fleet Manager is responsible for the efficient and accurate management of all company vehicles, ensuring compliance with legal requirements, maintaining a seamless flow of fleet operations, and providing excellent support for drivers and internal teams. The role involves organizing services and repairs, managing vehicle documentation, and maintaining the fleet management system to ensure that the company’s fleet operates smoothly and efficiently.

Responsibilities

• Arrange for the installation of vehicle trackers and dashboard cameras, coordinating with external providers.
• Proactively schedule and book all MOTs, servicing, and maintenance for vehicles, ensuring compliance with legal requirements.
• Use the Fleet system to track upcoming MOTs, services, and renewals, ensuring all deadlines are met and relevant documentation is updated.
• Manage the collation, processing, and payment of all fixed penalty notices (FPNs) and penalty charge notices (PCNs) related to the fleet.
• Add new drivers and vehicles to the Fleetcheck system, ensuring accurate input of drivers' license details and vehicle information.
• Complete and collate detailed accident reports for vehicles and drivers, maintaining accurate records.
• Liaise with the company’s external garage partner to obtain repair quotes, arrange vehicle repairs, and ensure maintenance schedules are followed.
• Maintain open communication with the vehicle insurance company to ensure accurate coverage, reporting claims, and managing queries.
• Oversee the ordering, distribution, and administration of company fuel cards.
• Conduct thorough and regular vehicle inspections, logging any wear and tear or damage, and arranging repairs.
• Maintain a small stock of essential replacement vehicle parts such as wing mirrors, wiper blades, etc.
• Complete and archive vehicle handover reports for both outgoing and returning vehicles.
• Manage and update the vehicle keys log.
• Administer additional vehicle charges such as the Dart Charge, congestion charges, and other service fees.
• Oversee the acquisition of new vehicles and disposal of older vehicles.
• Allocate vehicles to employees based on job requirements and ensure efficient vehicle utilization.
• Implement driver training programs to promote safety and fuel-efficient driving practices.
• Monitor driver behaviour and enforce company policies to ensure responsible vehicle usage.
• Work with heads of departments to ensure that they are planning the most efficient routes which reduces unnecessary driving and fuel waste.
• Negotiate discounted rates with repair shops.
• Keep up to date with market research to ensure competitive prices for vehicles/ insurance/ repairs.

Requirements

• Excellent interpersonal skills, with the ability to communicate effectively and maintain appropriate professional boundaries.
• Ability to prioritise workload and work effectively in a high-pressured environment.
• Close attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels.
• Working on own initiative without close supervision and as part of a team.
• Working flexibly in responding to the varying demands of the role in order to achieve agreed outcomes.

Skills

• Fleet management
• Fleetcheck system proficiency
• Vehicle maintenance and repair processes
• Cost-effective fleet options
• Insurance processes
• Accident reporting
• Vehicle inspection
• Route planning optimization

Experience Level

• Previous experience in fleet management or a related field is desirable.

Benefits

• 23 days leave, plus bank holidays
• Additional holiday days for long service – up to 30 days
• Celebration of tenure bonuses (3 years £500, 5 years £1000, 10 years £5000)
• Private health insurance with Vitality
• Birthday off
• One well-being day off per year
• Maternity/Paternity Pay
• Pension schemes increase after 2 years
• £500 referral scheme for staff who refer a new employee
• Company payday lunch
• Daily fresh fruit