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About the Role

JLL empowers its people to shape a brighter way forward in real estate by combining world-class services, advisory, and technology. We are committed to hiring and developing top talent, fostering meaningful careers, and creating a sense of belonging.

Responsibilities

• Manage a service charge budget.
• Process invoices.
• Reconcile accounts.
• Provide analytical support.
• Raise Purchase Orders (POs) on the system and code them.
• Code and manage monthly invoice lists for approval.
• Update and report on budget summary overview quarterly.
• Administer the recharge process, including submitting invoices and collating backup.
• Reconcile recharge processes with Yardi.
• Reconcile Net Receivables (NR) with Yardi.
• Allocate costs for Amenity & Wellbeing and administer the process.
• Monitor utility and rates bills and process instant payments on Yardi.
• Monitor and update accrual process requests.
• Regularly reconcile system with trackers for journals.
• Track payments received for receivables.
• Onboard new vendors by collating required data, submitting requests, and tracking progress.
• Track contracts, accreditations, insurance details, costs, proposals, and contact names.
• Track contract variations, update CVF forms, and reconcile with POs and the finance team.
• Track quotes and reconcile with invoicing and payments.
• Generate reports on expenditure, schedules, POs, and payables.
• Update multiple finance trackers.

Requirements

• Experience in financial administration and general administrative support.
• Familiarity with managing budgets and processing invoices.
• Ability to reconcile accounts and provide analytical support.
• Proficiency in using financial systems like Yardi.
• Experience with procurement processes and contract management.
• Strong organizational skills for tracking various financial data and documents.

Skills

• Financial Management
• Budget Management
• Invoice Processing
• Account Reconciliation
• Analytical Skills
• Yardi
• Procurement
• Contract Management
• Reporting
• Data Tracking

Location

• 40 Leadenhall, London
• On-site – London, GBR

Work Type

• 12 months FTC (potential for extension)
• Full-time

About the Company

• JLL is a leading global provider of real estate and investment management services.
• We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
• We are committed to protecting personal information provided to us during the recruitment process.
• We endeavour to keep personal information secure and retain it only for legitimate business or legal reasons before deleting it safely and securely.

Equal Opportunity

• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
• If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.