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About the Role

Ares is seeking an Executive Assistant to support the European Real Estate Debt team in London. This role is part of a centralized Administrative function, providing seamless professional support to ensure the smooth running of the team and business. The ideal candidate is a self-starter with excellent follow-up, communication, time management, and prioritization skills, capable of handling multiple requests from various professionals. This role also involves collaborating with other Executive Assistants for coverage during absences.

Responsibilities

Perform administrative activities for all professional levels.
Collect and process team expenses using the company expense system.
Manage heavy travel itineraries.
Competent in complex calendar management.
Create meeting agendas and prepare marketing presentations.
Monitor professionals' whereabouts and upcoming meetings, providing reminders.
Dial into conference calls and print meeting documents.
Answer a high volume of calls professionally.
Screen calls and take messages with sensitivity.
Manage high-volume copy/print jobs, including binding and distribution.
Assist with special projects as requested.
Support other Executive Assistants and provide holiday cover.
Coordinate internal and external meetings and conference calls.
Liaise with other Executive Administrators globally.
Coordinate complex international travel arrangements, including road shows.
Create detailed travel itineraries.

Requirements

Minimum of 5-8 years of experience as an Executive Assistant or Administrative Assistant supporting senior professionals in a professional, fast-paced environment.
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, OneNote, Teams).
Experience preparing agendas, calendars, and travel management (domestic and international).
Experience in the financial industry preferred.
Experience working in a team environment with multiple Executive Assistants preferred.
Dependable, great attitude, highly motivated, and a team player.
Strong attention to detail and highly organized.
Adept at managing multiple tasks in a fast-paced environment for multiple professionals.
Exceptional client service skills with enthusiasm and flexibility.
Outstanding interpersonal and communication skills.
Excellent organizational skills, business maturity, enthusiasm, and a positive attitude.
Highly motivated work ethic with the ability to recognize and complete tasks thoroughly.
Ability to handle confidential information appropriately.
Good judgment in escalating issues versus solving problems independently.

Skills

Communication skills
Time management
Prioritization skills
MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote, Teams)
Calendar management
Travel management
Client service skills
Interpersonal skills
Organizational skills

Location

London

Work Type

Full-time

Experience Level

5-8 years

Education Level

Bachelor's Degree or equivalent

About the Company

Over the last 20 years, Ares’ success has been driven by our people and our culture.
Our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy.
Our purpose is to be a catalyst for shared prosperity and a better future.
We are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.