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About the Role

To provide proactive and professional support to the Risk Advisory Services group, embracing a team-working approach and collaborating with lawyers and other members of business operations to fulfil the needs of the business.

Responsibilities

• Maintain the filing system (both paper and e-mail based), ensuring all files are kept up to date and setting-up new filing systems.
• Archive and retrieve files and deeds from storage as required.
• Assist other members of the Practice Group with overflow work.
• Collate and prepare information for meetings, producing and circulating agendas and itineraries.
• Take and relay messages promptly.
• Assist with managing fee earner electronic schedules, arranging meetings/appointments and lunches.
• Liaise with reception to ensure room bookings and hospitality requirements are in place.
• Update lawyers' client contact databases.
• Assist Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group.
• Assist Legal PAs with travel and accommodation arrangements, ensuring cost-effective solutions.
• Answer incoming telephone calls in a professional manner.
• Deal with enquiries from internal and external callers.
• Act as the first point of call for potential new instructions.

Requirements

• Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
• Assisting other members of the Practice Group with overflow work
• Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
• Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
• Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
• Updating lawyers' client contact databases
• Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
• Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
• Answering incoming telephone calls in a professional manner
• Dealing with enquiries from internal and external callers
• Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

Location

• London

Work Type

• 12 Month FTC
• Monday to Friday 9.30am to 5.30pm

Benefits

• Carers’ leave (up to five paid days’ leave towards caring responsibilities)
• 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.

About the Company

• Here at Pinsent Masons we bring together the best people to get the job done.
• We’re naturally curious, constantly learning, listening, and growing.
• We’ll truly value your ideas.
• You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference.
• You’ll get the opportunity to be involved in varied and challenging work.
• Working in an open and supportive environment, to deliver outstanding results.

Equal Opportunity

• Our strength lies in our differences.
• We are a top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law.
• We encourage and value different ideas and styles of thinking.
• It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges.
• It’s how we’ll deliver outstanding results today, and tomorrow.
• We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
• As an inclusive employer, we are willing to consider any flexible working requests.